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Advisory Board Agreement

Advisory Board Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Advisory Board Agreement

"I need an Advisory Board Agreement for a Hong Kong fintech startup, with equity compensation elements and specific provisions for quarterly virtual meetings starting March 2025, ensuring strong confidentiality protections given our pending patent applications."

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Document background
The Advisory Board Agreement is essential for companies seeking to formalize relationships with external experts who provide strategic guidance and industry insights. This document, governed by Hong Kong law, is particularly crucial in scenarios where companies need specialized expertise without creating an employment relationship. It addresses key aspects such as meeting attendance, confidentiality, intellectual property rights, and compensation while ensuring compliance with Hong Kong regulatory requirements. The agreement is structured to protect both parties' interests while maintaining flexibility in the advisory relationship. It's commonly used by growing companies, established corporations seeking innovation, and organizations entering new markets or facing strategic challenges.
Suggested Sections

1. Parties: Identifies the company and the advisory board member, including their full legal names and addresses

2. Background: Explains the context of the agreement, the company's desire to establish an advisory board, and the advisor's expertise

3. Definitions: Defines key terms used throughout the agreement

4. Appointment and Term: Specifies the appointment of the advisor, term length, and renewal/termination provisions

5. Role and Responsibilities: Details the advisor's duties, expected time commitment, and participation requirements

6. Meeting Requirements: Specifies frequency of meetings, attendance requirements, and meeting procedures

7. Compensation: Outlines the fees, expenses, and any other forms of compensation

8. Independent Contractor Status: Clearly establishes that the advisor is an independent contractor, not an employee

9. Confidentiality: Defines confidential information and requirements for maintaining confidentiality

10. Intellectual Property: Addresses ownership and rights to any IP created during the advisory relationship

11. Conflicts of Interest: Sets forth requirements for disclosure and handling of potential conflicts

12. Termination: Details circumstances and procedures for ending the agreement

13. General Provisions: Standard boilerplate clauses including governing law, notices, amendments, etc.

Optional Sections

1. Equity Compensation: Include when advisor receives stock options or other equity-based compensation

2. Non-Competition: Include when restricting advisor's involvement with competing businesses

3. Insurance and Indemnification: Include when providing D&O insurance or indemnification protection

4. Committee Assignments: Include when advisor will serve on specific committees

5. Performance Metrics: Include when compensation or continued engagement is tied to specific performance criteria

6. International Travel: Include when role requires significant international travel

7. Regulatory Compliance: Include for regulated industries with specific compliance requirements

Suggested Schedules

1. Schedule A - Compensation Details: Detailed breakdown of all forms of compensation, payment schedules, and expense reimbursement policies

2. Schedule B - Meeting Schedule: Annual calendar of scheduled meetings and time commitment expectations

3. Schedule C - Confidential Information: Specific categories and examples of confidential information covered by the agreement

4. Schedule D - Conflicts Disclosure: Initial disclosure of any existing conflicts of interest

5. Appendix 1 - Code of Conduct: Company's code of conduct and ethical guidelines applicable to advisory board members

6. Appendix 2 - Board Policies: Relevant company policies affecting advisory board members

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
Clauses






























Relevant Industries

Technology

Healthcare

Financial Services

Biotechnology

Manufacturing

Energy

Consumer Goods

Education

Professional Services

Real Estate

Telecommunications

Environmental Services

Non-Profit Organizations

Relevant Teams

Legal

Corporate Governance

Executive Leadership

Board Administration

Corporate Development

Compliance

Human Resources

Finance

Company Secretariat

Relevant Roles

Chief Executive Officer

Chief Legal Officer

General Counsel

Corporate Secretary

Chief Financial Officer

Head of Corporate Development

Board Director

Advisory Board Member

Chief Strategy Officer

VP of Legal Affairs

Senior Legal Counsel

Corporate Governance Officer

Chief Operating Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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