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Reference Release Form Template for England and Wales

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Key Requirements PROMPT example:

Reference Release Form

"I need a Reference Release Form for my company's HR department that covers both character and professional references, with specific provisions for sharing information with educational institutions, as we frequently provide references for employees pursuing further studies."

Document background
The Reference Release Form serves as a crucial document in employment transitions within England and Wales. It provides legal protection for employers giving references while ensuring compliance with UK GDPR and employment law requirements. This document becomes necessary when current or former employees seek references for new employment opportunities, educational applications, or professional certifications. The form typically includes consent for information sharing, scope of permitted disclosures, and liability limitations.
Suggested Sections

1. Personal Information: Subject's name, contact details, and employment dates

2. Consent Statement: Express permission to provide and share reference including acknowledgment of data protection requirements

3. Release of Liability: Waiver of claims against reference provider and acknowledgment of truthful information provision

4. Data Protection Notice: How personal information will be used and shared in accordance with UK GDPR and Data Protection Act 2018

5. Signature Block: Space for date and signatures of all parties

Optional Sections

1. Specific Reference Recipients: Section listing named organizations authorized to receive reference

2. Time Limitation: Section specifying the period for which consent remains valid

3. Scope of Reference: Section defining specific aspects of employment to be covered in references

Suggested Schedules

1. Employment History Details: Schedule containing detailed list of positions held and responsibilities

2. Authorized Recipients List: Schedule listing approved organizations who may request references

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing how personal information can be collected, processed, and shared in reference release forms. Ensures compliance with data protection principles and individual privacy rights.

Employment Rights Act 1996: Key legislation covering employment rights including provisions related to employment references, establishing the framework for providing references and protecting employee rights.

Equality Act 2010: Legislation ensuring that the reference process does not discriminate against individuals based on protected characteristics and maintains equality in reference provision.

Defamation Act 2013: Provides legal framework regarding protection against libel claims and establishes defenses based on truth and honest opinion in reference contexts.

Common Law Principles: Established legal principles covering duty of care to both reference subject and recipient, principles of negligent misstatement, and requirements for references to be true, accurate, and fair.

Malicious Falsehood Regulations: Legal provisions protecting against deliberately false statements in references, establishing liability for intentionally misleading information.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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