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Return To Work Medical Release Template for England and Wales

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Key Requirements PROMPT example:

Return To Work Medical Release

"I need a Return To Work Medical Release for an employee returning from long-term stress leave, with specific provisions for a phased return over 4 weeks starting March 2025 and including mental health support accommodations."

Document background
The Return To Work Medical Release document is essential for managing the safe and compliant return of employees following medical absence in England and Wales. This document is required when employees have been absent due to illness, injury, or medical procedures, typically for periods exceeding seven consecutive days. It provides legal protection for both employer and employee by clearly documenting medical clearance, any necessary workplace adjustments, and compliance with relevant legislation including the Equality Act 2010 and Health and Safety regulations. The document helps organizations maintain their duty of care while facilitating appropriate return-to-work arrangements.
Suggested Sections

1. Employee Information: Basic details including name, position, department, and absence period

2. Medical Clearance Statement: Clear statement from healthcare provider confirming fitness to return

3. Work Restrictions: Any limitations or modifications needed for return to work

4. Consent Declaration: Employee's explicit consent for information sharing and GDPR compliance statement

5. Authorization Signatures: Spaces for healthcare provider, employee, and employer representative signatures

Optional Sections

1. Phased Return Plan: Details of gradual return schedule, including hours and duties progression over time

2. Workplace Adjustments: Specific modifications or accommodations needed for the employee's return

3. Follow-up Requirements: Schedule of follow-up assessments and review dates

Suggested Schedules

1. Medical Assessment Form: Detailed medical evaluation form completed by the healthcare provider

2. Risk Assessment: Workplace risk assessment considering the employee's medical condition

3. Occupational Health Report: Detailed recommendations from occupational health professionals

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

UK GDPR: UK General Data Protection Regulation governing how medical information and personal data must be collected, processed, stored and shared in the context of return to work documentation

Data Protection Act 2018: UK's implementation of data protection requirements, providing framework for handling sensitive personal and medical information

Access to Medical Reports Act 1988: Legislation governing how employers can request and access medical reports about employees, including consent requirements

Equality Act 2010: Key legislation protecting against discrimination, particularly relevant for disability considerations and reasonable adjustments in return to work scenarios

Health and Safety at Work Act 1974: Primary piece of workplace safety legislation requiring employers to ensure health, safety and welfare of employees returning to work

Management of Health and Safety at Work Regulations 1999: Regulations requiring risk assessments and management of health and safety risks for returning employees

Medical Act 1983: Legislation governing medical practitioners' qualifications and their ability to provide medical opinions for return to work

Workplace Regulations 1992: Specific regulations covering workplace health, safety and welfare requirements that must be considered for returning employees

Working Time Regulations 1998: Regulations governing working hours and rest periods, particularly relevant for employees returning with modified schedules

Faculty of Occupational Medicine Guidelines: Professional guidelines providing best practices for managing return to work processes and medical assessments

NHS Fit Note Guidelines: Official guidance on the use and interpretation of fit notes (formerly sick notes) for return to work purposes

ACAS Return to Work Guidance: Advisory, Conciliation and Arbitration Service guidance on managing effective return to work processes and procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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