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Proxy Authorisation Letter

Proxy Authorisation Letter Template for England and Wales

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Key Requirements PROMPT example:

Proxy Authorisation Letter

"I need a Proxy Authorisation Letter that allows my business partner to represent me at all board meetings and sign routine business documents while I'm on sabbatical from March to September 2025."

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Document background
The Proxy Authorisation Letter is commonly used when an individual or organization needs to delegate authority to another party to act on their behalf. This document, governed by English and Welsh law, provides a clear framework for the delegation of specific powers and responsibilities. It typically includes details of both parties, the scope of authority granted, duration of the authorization, and any limitations on the proxy's powers. The document is particularly important in corporate governance, financial transactions, and legal proceedings where direct participation isn't possible or practical.
Suggested Sections

1. Grantor Details: Full name, address, and identification details of person giving authority

2. Proxy Details: Full name, address, and identification details of appointed proxy

3. Scope of Authority: Specific powers being granted and any limitations

4. Duration: Time period for which the authorization is valid

5. Date and Signature: Execution date and formal signatures including any witness requirements

Optional Sections

1. Specific Instructions: Detailed instructions for specific situations, used when proxy has limited scope

2. Revocation Clause: Terms for canceling the proxy, used when specific termination conditions needed

3. Substitute Proxy: Appointment of backup proxy, used when continuity is critical

Suggested Schedules

1. Identity Documents: Copies of identification documents for parties

2. Specific Powers List: Detailed enumeration of authorized actions when scope is complex

3. Witness Statement: Where formal witnessing is required

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions










Clauses












Industries

Powers of Attorney Act 1971: Primary legislation governing the creation, execution and effect of powers of attorney in England and Wales

Companies Act 2006: Key legislation for corporate matters, including rules about corporate agency and proxy appointments for company meetings

Mental Capacity Act 2005: Legislation ensuring the grantor has sufficient mental capacity to authorize a proxy

Agency Law Principles: Common law principles governing the relationship between principal and agent, including scope of authority and duties

Delegation Rules: Common law principles regarding the proper delegation of authority and limitations on delegation

Valid Consent Principles: Legal principles ensuring that authorization is given freely and with proper understanding

FCA Regulations: Financial Conduct Authority regulations relevant to proxy appointments in regulated financial contexts

Articles of Association: Company's constitutional documents that may contain specific requirements for proxy appointments

UK GDPR: Data protection legislation governing the handling of personal information in proxy documentation

Data Protection Act 2018: UK's implementation of data protection principles, working alongside UK GDPR

Document Execution Rules: Legal requirements for proper execution of proxy documents including signature requirements

Witnessing Requirements: Rules regarding the proper witnessing of signatures on proxy documentation

Identification Requirements: Legal requirements for properly identifying and verifying parties to the proxy authorization

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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