A Job Transfer Letter serves as an official record of an employee's movement to a different position within the same organization. Used extensively across England and Wales, this document ensures compliance with employment legislation while clearly communicating changes in role, responsibilities, and terms of employment. The letter typically includes details about the new position, salary adjustments, reporting structure, and effective date of transfer. It forms part of the employee's permanent employment record and helps prevent future disputes by clearly documenting the agreed changes.
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1. Opening Details: Date, addressee details, and reference information
2. Transfer Context: Explanation of reason for transfer and effective date
3. New Role Details: Job title, department, and reporting structure
4. Terms and Conditions: Confirmation of maintained or changed employment terms
5. Salary and Benefits: Confirmation of compensation package
6. Location: New work location details if applicable
7. Acceptance Requirements: Instructions for accepting the transfer
1. Relocation Support: Details of any relocation assistance, used when transfer involves geographic move
2. Training Provisions: Details of any training required for new role
3. Probationary Period: If applicable to the new role
4. Special Arrangements: Any specific accommodations or temporary arrangements
1. Job Description: Detailed description of new role and responsibilities
2. Benefits Summary: Overview of applicable benefits package
3. Organization Chart: Shows new reporting structure
4. Relocation Policy: If geographical move is involved
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