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Employment Intake Form Template for England and Wales

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Key Requirements PROMPT example:

Employment Intake Form

"Need an Employment Intake Form for our London-based tech startup that includes sections for remote working arrangements and specialized coding qualifications, compliant with UK data protection laws and suitable for international hires starting from March 2025."

Document background
The Employment Intake Form is a crucial document in the employee onboarding process under English and Welsh law. It collects vital information required for employment records, payroll setup, and legal compliance. The form ensures adherence to various regulations including the Employment Rights Act 1996, Data Protection Act 2018, and UK GDPR. It typically includes sections for personal details, right to work verification, emergency contacts, and bank information. This document is essential for establishing clear records and meeting statutory requirements at the commencement of employment.
Suggested Sections

1. Personal Information: Basic details including name, address, contact information, NI number, date of birth

2. Employment Eligibility: Right to work documentation and immigration status verification

3. Emergency Contact Details: Next of kin and emergency contact information for use in emergencies

4. Bank Details: Banking information for salary payments including account number and sort code

5. Data Protection Declaration: GDPR compliance statement and data processing consent section

Optional Sections

1. Medical Information: Health conditions and accommodations section, used when role has specific health requirements or when adjustments are needed

2. Criminal Record Declaration: Required for roles involving vulnerable persons, security clearance, or regulated activities

3. Professional Qualifications: Used when role requires specific certifications, qualifications, or professional memberships

4. Vehicle Information: Required for roles involving driving or company vehicles, including license details and insurance information

Suggested Schedules

1. Right to Work Checklist: Comprehensive document verification checklist as per Home Office requirements

2. Privacy Notice: Detailed information about data processing, storage, and individual rights under GDPR

3. Equal Opportunities Monitoring Form: Optional diversity monitoring information collected for equality tracking purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation covering basic employment rights, mandatory terms and conditions, and requirements for collecting personal information from employees

Equality Act 2010: Legislation ensuring non-discrimination in employment, covering protected characteristics and reasonable accommodations requirements in employment documentation

Data Protection Act 2018 and UK GDPR: Regulations governing the collection, processing, storage and handling of personal data in employment contexts

Immigration, Asylum and Nationality Act 2006: Legislation specifying right to work requirements and necessary documentation checks for employment

Working Time Regulations 1998: Rules governing working hours, break entitlements, and related information that must be collected from employees

National Minimum Wage Act 1998: Legislation specifying requirements for salary information collection and minimum wage compliance

Health and Safety at Work Act 1974: Regulations covering health and safety declarations and medical information requirements in employment

Rehabilitation of Offenders Act 1974: Legislation governing the collection of criminal record information and treatment of spent convictions in employment

Trade Union and Labour Relations (Consolidation) Act 1992: Act covering requirements for collecting information about union membership and related rights

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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