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Debt Recovery Letter for the United Kingdom

Debt Recovery Letter Template for England and Wales

A Debt Recovery Letter is a formal written communication under English and Welsh law that demands payment of an outstanding debt. It serves as an official request for payment and typically includes detailed information about the debt, payment terms, and potential consequences of non-payment. The letter must comply with the Pre-Action Protocol for Debt Claims and other relevant legislation, including requirements for information provision and fair treatment of debtors.

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What is a Debt Recovery Letter?

The Debt Recovery Letter is a crucial document in the debt collection process under English and Welsh jurisdiction. It represents a formal attempt to recover outstanding payments before pursuing legal action. The letter must comply with specific requirements set out in the Pre-Action Protocol for Debt Claims and related legislation. When drafting a Debt Recovery Letter, creditors must include essential information such as debt details, payment history, and clear payment instructions while adhering to consumer protection regulations and data protection requirements. The document serves as both a payment demand and a potential precursor to legal proceedings.

What sections should be included in a Debt Recovery Letter?

1. Sender Details: Full name, address, and contact information of creditor

2. Recipient Details: Full name, address of debtor

3. Debt Details: Amount owed, origin of debt, reference numbers

4. Payment History: Summary of payments made and outstanding balance

5. Payment Demand: Clear statement of amount required and payment deadline

6. Payment Methods: Available payment options and account details

What sections are optional to include in a Debt Recovery Letter?

1. Interest Calculation: Details of statutory interest, when applicable to commercial debts

2. Legal Consequences: Warning of potential legal action, used in final demands

3. Payment Plan Options: When willing to consider installment payments

4. Previous Correspondence Reference: When following up on earlier communications

What schedules should be included in a Debt Recovery Letter?

1. Statement of Account: Detailed breakdown of transactions and balance

2. Copy of Original Invoice: Evidence of debt origin

3. Information Sheet: Required under Pre-Action Protocol for Debt Claims

4. Reply Form: Standard form for debtor response as required by Protocol

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions















Clauses















Industries

Late Payment of Commercial Debts (Interest) Act 1998: Legislation governing statutory interest rates, compensation for late payment, and the right to claim reasonable costs of recovering debt

Limitation Act 1980: Sets time limits for bringing claims (generally 6 years for simple contracts) and different limitation periods for different types of debt

Consumer Credit Act 1974: Regulates consumer debt, including requirements for information provision, consumer protections, and regulated credit agreements

Financial Conduct Authority (FCA) Rules: Regulatory framework for FCA regulated creditors, including CONC (Consumer Credit Sourcebook) requirements and fair treatment of customers

Pre-Action Protocol for Debt Claims: Outlines required steps before court action, timeline requirements, and information that must be provided to debtors

General Data Protection Regulation (GDPR) and Data Protection Act 2018: Laws governing handling of personal information, privacy considerations, and data protection requirements in debt collection

Consumer Rights Act 2015: Legislation covering consumer debt, unfair contract terms, and consumer protections in debt situations

Civil Procedure Rules: Rules governing court procedures, requirements for evidence, and procedural requirements if legal action follows

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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