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Complaint Letter About Product Quality for the United Kingdom

Complaint Letter About Product Quality Template for England and Wales

A formal written communication under English and Welsh law that details dissatisfaction with a product's quality, citing specific issues and requesting remedial action. The letter establishes a documented trail of complaint and typically references consumer protection legislation, particularly the Consumer Rights Act 2015. It serves as a formal notice to the supplier or manufacturer and may be used as evidence in subsequent legal proceedings if necessary.

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What is a Complaint Letter About Product Quality?

A Complaint Letter About Product Quality is a formal document used when a consumer or business needs to address issues with substandard products. It is particularly relevant under English and Welsh law, where consumers are protected by robust legislation including the Consumer Rights Act 2015. The letter should detail the specific quality issues, reference relevant purchase information, and clearly state the desired resolution. It serves as both a formal notification to the supplier and potential evidence for future legal action if needed. The document typically includes proof of purchase, detailed description of defects, and previous communication attempts.

What sections should be included in a Complaint Letter About Product Quality?

1. Sender's Details: Full name, address, and contact information of the complainant

2. Recipient's Details: Company name, address, and relevant department/contact person

3. Product Information: Details of the product including model number, serial number, date of purchase

4. Problem Description: Clear explanation of the quality issues and how they fail to meet expected standards

5. Previous Communications: Reference to any previous contact about the issue

6. Desired Resolution: Clear statement of what remedy is being sought

What sections are optional to include in a Complaint Letter About Product Quality?

1. Legal Rights Reference: Citation of relevant consumer protection laws, used when escalating the complaint

2. Deadline for Response: Specific timeframe for expected response, used in follow-up complaints

3. Third Party Actions: Mention of intended escalation to regulators or ADR schemes, used when previous attempts have failed

What schedules should be included in a Complaint Letter About Product Quality?

1. Proof of Purchase: Receipt, invoice, or order confirmation

2. Product Documentation: Warranty information, product manual, or specifications

3. Evidence of Fault: Photographs or videos showing the quality issues

4. Previous Correspondence: Copies of earlier communications about the issue

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Complaint Letter

Cost

Free to use
Relevant legal definitions















Clauses















Industries

Consumer Rights Act 2015: Primary legislation governing consumer rights in England and Wales. Establishes that goods must be of satisfactory quality, fit for purpose, and as described. Sets out consumer remedies including repair, replacement, refund, and price reduction.

Consumer Protection from Unfair Trading Regulations 2008: Protects consumers against misleading actions or omissions in product descriptions and representations. Particularly relevant when quality issues stem from misrepresentation of the product.

Sale of Goods Act 1979: Applies specifically to business-to-business transactions. Contains implied terms about product quality and fitness for purpose. Important when dealing with commercial product quality complaints.

Supply of Goods and Services Act 1982: Relevant legislation when the product in question was provided as part of a service package. Establishes quality standards for goods supplied within services.

Alternative Dispute Resolution for Consumer Disputes Regulations 2015: Provides framework for resolving consumer disputes through alternative dispute resolution (ADR) mechanisms when direct resolution attempts fail.

Limitation Act 1980: Sets statutory time limits for bringing legal claims, generally allowing 6 years for contract claims. Critical for determining the timeframe within which complaints must be made.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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