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Company Direct Deposit Form Template for England and Wales

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Key Requirements PROMPT example:

Company Direct Deposit Form

"Need a Company Direct Deposit Form for our UK-based tech startup with 50 employees, including options for international bank accounts as we have several remote workers in the EU."

Document background
The Company Direct Deposit Form is a essential document used when establishing or modifying electronic payment arrangements between employers and employees in England and Wales. This form collects and verifies banking information, ensures compliance with UK financial regulations, and creates a clear audit trail for payroll processes. It includes necessary authorizations, account details, and data protection notices, making it a crucial document for efficient payroll management and regulatory compliance.
Suggested Sections

1. Employee Information: Personal details including full name, employee ID, department, and contact information

2. Bank Account Details: Primary bank account information including account holder name, sort code, account number, and bank name/branch

3. Payment Information: Details about payment frequency, preferred payment date, and effective date of the direct deposit arrangement

4. Authorization Statement: Legal declaration and authorization for the employer to make deposits, including employee signature and date

5. Data Protection Notice: Statement regarding how personal and financial information will be collected, used, stored and protected in compliance with UK GDPR

Optional Sections

1. Multiple Account Allocation: Optional section for employees who wish to split their salary between multiple accounts, including percentage or fixed amount allocations

2. International Banking Details: Additional section for employees with overseas bank accounts, including IBAN, SWIFT/BIC codes and international banking requirements

3. Payment Amount Specification: Section for cases where fixed amounts need to be specified for deposit, rather than the full salary

4. Change Request Details: Section to indicate whether this is a new setup or modification to existing arrangements

Suggested Schedules

1. Bank Account Verification Requirements: List of acceptable documents for verifying bank account ownership and details

2. Privacy Notice: Detailed information about data protection policies, retention periods, and employee rights under UK GDPR

3. Form Completion Guide: Step-by-step instructions for completing the direct deposit form correctly

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






















Clauses














Industries

Payment Services Regulations 2017: Primary legislation governing payment services, electronic payments and payment transactions. Implements EU Payment Services Directive 2 (PSD2) in UK law. Essential for ensuring compliance with payment processing regulations.

Data Protection Act 2018 and UK GDPR: Legislation controlling how personal and financial data must be collected, processed, and stored. Includes requirements for data security, privacy, employee consent for data processing, and data retention policies.

Employment Rights Act 1996: Key employment legislation covering rights to itemised pay statements, wage payment methods, and protection of wages. Section 8 specifically addresses payment documentation requirements.

Electronic Communications Act 2000: Legislation establishing the legal framework for electronic signatures and electronic documents, ensuring their validity in business transactions.

Financial Services and Markets Act 2000: Comprehensive legislation governing financial transactions and banking regulations in the UK, providing the regulatory framework for financial services.

Money Laundering Regulations 2017: Regulations specifying requirements for bank account verification and due diligence procedures to prevent financial crime and ensure compliance with anti-money laundering measures.

Equality Act 2010: Legislation ensuring accessibility and non-discrimination in payment procedures and form design, protecting employees from unfair treatment in all employment processes.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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