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Character Reference Form for the United Kingdom

Character Reference Form Template for England and Wales

A Character Reference Form is a formal document used in England and Wales to provide testimony about an individual's character, reliability, and personal qualities. It serves as a standardized method for collecting and presenting character references, ensuring compliance with UK data protection laws and other relevant legislation. The document allows referees to provide detailed, structured information about the subject's character while maintaining legal compliance and professional standards.

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What is a Character Reference Form?

The Character Reference Form is a crucial document used across various sectors in England and Wales when formal testimony about an individual's character is required. It provides a structured format for referees to share their knowledge and experience of the subject's character, behavior, and reliability. The form is designed to comply with UK data protection regulations, the Rehabilitation of Offenders Act, and other relevant legislation. Character Reference Forms are commonly used in employment applications, educational admissions, legal proceedings, and housing applications, where formal character attestation is required.

What sections should be included in a Character Reference Form?

1. Referee Details: Full name, address, contact information, and professional position of the referee

2. Subject Details: Full name, address and any relevant identifying information of the person being referenced

3. Relationship Context: Details about how long and in what capacity the referee has known the subject

4. Character Assessment: Main body of reference describing the subject's character, including specific examples and observations

5. Declaration: Statement of truth and confirmation that the information provided is accurate to the best of the referee's knowledge

What sections are optional to include in a Character Reference Form?

1. Professional Conduct: Optional section for employment-related references, detailing work ethic, reliability, and professional behavior

2. Academic Performance: Optional section for education-related references, including academic achievements and study habits

3. Specific Incidents: Optional section for describing particular events or examples that demonstrate character traits

What schedules should be included in a Character Reference Form?

1. Supporting Documentation: Copies of relevant certificates, qualifications, or other documents that support statements made in the reference

2. Consent Form: Signed consent from the subject authorizing the referee to provide and share the reference

3. Data Protection Notice: Information about how the personal data contained in the reference will be used and stored

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Reference Letter

Cost

Free to use
Relevant legal definitions




















Clauses




















Industries

Data Protection Act 2018 and UK GDPR: Primary legislation governing the handling of personal data, including processing principles, subject rights, and storage/sharing limitations for character references

Rehabilitation of Offenders Act 1974: Legislation governing the disclosure of past convictions, including rules about spent convictions and protected information in character references

Equality Act 2010: Legal framework ensuring non-discrimination in reference writing, covering protected characteristics and requirements for fair, objective assessment

Defamation Act 2013: Legislation protecting against false statements and establishing defenses of truth and honest opinion in character references

Employment Rights Act 1996: Legislation setting out fair reference provisions and duty of care requirements, particularly relevant for employment-related character references

Common Law Duty of Care: Legal principle establishing the requirement to exercise reasonable care when providing character references to avoid causing foreseeable harm

Court Precedents: Relevant case law and judicial decisions that have established principles and guidelines for character reference writing

Professional Guidelines: Sector-specific standards and best practices for writing character references, as established by professional bodies and industry regulators

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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