Employee Assignment Agreement

Employee Assignment Agreement Template for Denmark

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Document background

The Employee Assignment Agreement is a crucial document used when an organization needs to temporarily reassign an employee to a different role, department, or entity while maintaining their original employment relationship. This document, governed by Danish law, is essential for companies operating in Denmark who need to manage internal mobility, project-based assignments, or temporary transfers. It includes detailed provisions for the assignment terms, ensuring compliance with Danish employment legislation including the Statement of Employment Particulars Act, Working Time Act, and Holiday Act. The agreement addresses key aspects such as duration, location, compensation adjustments, reporting structures, and working arrangements, while clearly delineating the rights and obligations of all parties involved. It's particularly valuable for organizations managing matrix structures, project-based work, or development opportunities for their employees.

Suggested Sections

1. Parties: Identification of the employer, employee, and host company/entity where applicable

2. Background: Context of the assignment and reference to the existing employment relationship

3. Definitions: Key terms used throughout the agreement including 'Assignment', 'Host Company', 'Home Company', etc.

4. Term of Assignment: Duration of the assignment, including start and end dates, and any possibility of extension

5. Role and Responsibilities: Description of the employee's position, duties, and reporting lines during the assignment

6. Location of Assignment: Specification of the workplace location and any travel requirements

7. Working Hours: Working hours, breaks, and rest periods in compliance with Danish Working Time Act

8. Compensation and Benefits: Salary, benefits, allowances, and any assignment-specific compensation

9. Expenses: Treatment of business expenses and reimbursement procedures

10. Holiday Entitlement: Holiday arrangements and pay in accordance with Danish Holiday Act

11. Continued Terms: Confirmation of which terms from the original employment contract remain in effect

12. Data Protection: Handling of personal data in compliance with Danish Personal Data Protection Act

13. Governing Law: Confirmation of Danish law as governing law and jurisdiction

Optional Sections

1. International Travel: Include when assignment involves cross-border travel - covering visa requirements, travel arrangements, and insurance

2. Housing Provisions: Include when accommodation is provided as part of the assignment

3. Tax Equalization: Include for international assignments or when assignment affects tax status

4. Family Support: Include when family relocation support is provided

5. Training Requirements: Include when specific training is required for the assignment

6. Post-Assignment Provisions: Include when specific arrangements for post-assignment position need to be detailed

7. Emergency Procedures: Include for assignments in remote locations or high-risk areas

8. Knowledge Transfer: Include when assignment involves specific knowledge transfer objectives

Suggested Schedules

1. Schedule 1 - Compensation Details: Detailed breakdown of salary, allowances, and benefits

2. Schedule 2 - Assignment Location Details: Specific information about the workplace, including address and facilities

3. Schedule 3 - Reporting Structure: Organizational chart showing reporting lines during assignment

4. Schedule 4 - Job Description: Detailed description of roles and responsibilities

5. Appendix A - Existing Employment Terms: Copy or summary of relevant terms from original employment contract

6. Appendix B - Assignment Policies: Applicable company policies specific to assignments

7. Appendix C - Insurance Coverage: Details of insurance arrangements during assignment

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