Data Room Confidentiality Agreement

Data Room Confidentiality Agreement Template for Denmark

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Document background

The Data Room Confidentiality Agreement is essential in corporate transactions under Danish law where one party needs to share sensitive business information with potential buyers, investors, or other interested parties. This document type is commonly used during mergers and acquisitions, due diligence processes, joint ventures, or significant investment transactions. The agreement typically covers access to both electronic and physical documents containing confidential business information, trade secrets, financial data, customer information, and intellectual property. It must comply with Danish legal requirements, including the Danish General Data Protection Act and Trade Secrets Act, while providing robust protection for sensitive information. The agreement is particularly important in Denmark's business environment, where data protection and confidentiality are strictly regulated, and it helps establish clear protocols for information sharing while maintaining security and confidentiality.

Suggested Sections

1. Parties: Identification of the disclosing party (typically the data room provider) and the receiving party (the party being granted access)

2. Background: Context of the data room setup, typically relating to a potential transaction or due diligence process

3. Definitions: Key terms including 'Confidential Information', 'Data Room', 'Authorized Users', 'Project', and 'Permitted Purpose'

4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of the data room

5. Access Rights and Restrictions: Rules governing access to the data room, including user authentication, time limitations, and technical restrictions

6. Confidentiality Obligations: Core obligations regarding use and non-disclosure of confidential information

7. Security Measures: Required technical and organizational security measures for accessing and handling the confidential information

8. Internal Distribution: Rules for sharing information with employees, advisors, and other authorized persons

9. Return or Destruction of Information: Obligations regarding confidential information after data room access ends

10. Duration of Obligations: Time period for which confidentiality obligations remain in force

11. Breach and Remedies: Consequences of breach and available remedies including injunctive relief

12. Governing Law and Jurisdiction: Specification of Danish law as governing law and jurisdiction for disputes

Optional Sections

1. Data Protection Compliance: Required when personal data is included in the data room, addressing GDPR compliance

2. Clean Team Arrangements: Used when certain highly sensitive information is restricted to specific individuals

3. Physical Documents: Required when the data room includes physical documents in addition to electronic files

4. Multi-jurisdictional Provisions: Needed when parties are from different jurisdictions or information is accessed across borders

5. Specific Use Restrictions: Added when there are particular concerns about competitive information or specific prohibited uses

6. Copies and Note-Taking: Special provisions regarding the right to make copies or take notes from data room materials

7. Professional Advisers: Specific provisions for access by external advisers such as lawyers, accountants, or consultants

Suggested Schedules

1. Schedule 1 - Authorized Users: List of individuals authorized to access the data room and their access levels

2. Schedule 2 - Security Protocols: Detailed technical and organizational security requirements for data room access

3. Schedule 3 - Data Room Rules: Specific rules and procedures for data room use, including access times, download restrictions, etc.

4. Schedule 4 - Clean Team Members: If applicable, list of individuals designated as clean team members with special access rights

5. Appendix A - Data Processing Terms: Required when personal data is involved, containing GDPR-compliant data processing terms

6. Appendix B - Technical Requirements: Technical specifications for data room access, including supported browsers, plugins, etc.

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