Contract For Use Of Space

Contract For Use Of Space Template for Denmark

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Document background

The Contract for Use of Space is essential for formalizing arrangements where one party grants another the right to use a specific space for a defined purpose and period. This document type is commonly used in Denmark for various commercial and professional space usage scenarios, from office spaces to event venues. It differs from a standard lease agreement by potentially offering more flexibility while still maintaining legal protections under Danish law. The contract addresses key aspects such as space access, usage rights, fees, and responsibilities, ensuring compliance with Danish property regulations, including the Business Lease Act (Erhvervslejeloven) and relevant municipal requirements. It's particularly valuable for short to medium-term space usage arrangements where a full lease agreement might be unnecessarily complex.

Suggested Sections

1. Parties: Identification of the space owner/landlord and the user/tenant, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Space Description: Detailed description of the space being licensed, including location, size, and included facilities

5. Permitted Use: Specific allowed uses of the space and any restrictions

6. Term and Commencement: Duration of the agreement, start date, and any renewal options

7. Fees and Payment Terms: Usage fees, payment schedule, utilities, and other financial obligations

8. Security Deposit: Details of any required deposit, its management, and return conditions

9. Access and Hours: Specifications regarding access times, security arrangements, and key/access card provisions

10. Maintenance and Repairs: Responsibilities for maintenance, repairs, and cleaning of the space

11. User Obligations: General obligations of the user including compliance with regulations and proper use of space

12. Owner Obligations: General obligations of the owner including provision of services and maintaining the space

13. Insurance: Required insurance coverage for both parties

14. Liability and Indemnification: Allocation of risks and responsibilities between parties

15. Termination: Conditions for termination, notice periods, and consequences of termination

16. Governing Law and Jurisdiction: Confirmation of Danish law application and jurisdiction for disputes

Optional Sections

1. Fit-out Works: Details of any permitted modifications or improvements to the space - include when user will make modifications

2. Shared Facilities: Rules and conditions for use of common areas - include when space is part of larger facility

3. Utilities and Services: Detailed provisions about utility supplies and additional services - include when these are separately charged

4. Signage Rights: Provisions regarding installation and maintenance of signs - include for retail or visible commercial spaces

5. Subletting and Assignment: Rights and restrictions regarding transfer of space usage rights - include for longer-term agreements

6. Force Majeure: Provisions for unforeseen circumstances preventing use of space - include for longer-term agreements

7. Environmental Obligations: Specific environmental requirements and certifications - include for industrial or specialized uses

8. Health and Safety: Detailed health and safety requirements - include for public access or specialized use spaces

Suggested Schedules

1. Floor Plan: Detailed plan showing the licensed space and any shared areas

2. Inventory List: List of furniture, equipment, or fixtures included in the space usage

3. Service Level Agreement: Detailed description of services provided and their standards

4. House Rules: Building regulations and conduct requirements

5. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

6. Maintenance Schedule: Schedule of regular maintenance and cleaning responsibilities

7. Insurance Requirements: Detailed insurance requirements and minimum coverage levels

8. Condition Report: Documentation of space condition at commencement of agreement

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