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An Incident Report documents unexpected events, accidents, or near-misses in Danish workplaces, helping organizations meet their legal obligations under the Danish Working Environment Act. It captures key details like what happened, when and where it occurred, who was involved, and what immediate actions were taken.

Under Danish law, employers must report serious workplace incidents to Arbejdstilsynet (Danish Working Environment Authority) within 24 hours. Beyond this legal requirement, these reports help identify safety gaps, prevent future incidents, and create a paper trail for insurance claims or potential investigations. Many Danish companies use digital reporting systems that align with EU workplace safety standards.

File an Incident Report immediately when workplace accidents, injuries, near-misses, or safety concerns occur in your Danish organization. Common triggers include equipment malfunctions, falls, chemical spills, vehicle accidents, or any situation requiring first aid or medical attention. Danish law requires reporting serious incidents to Arbejdstilsynet within 24 hours.

Create reports for seemingly minor incidents too - they often reveal important safety patterns. Quick reporting helps protect employees, maintains compliance with Danish workplace safety regulations, and provides crucial documentation if investigations or insurance claims follow. Many incidents need reporting to both company management and relevant authorities, depending on their severity.

• Incident Investigation Form: Detailed analysis document used after serious incidents, focusing on root cause analysis and prevention measures required by Danish workplace safety regulations
• Security Incident Report Form: Specialized format for data breaches, theft, unauthorized access, and other security-related incidents, aligning with GDPR requirements
• Incident Notification Form: Quick-submission format for initial 24-hour reporting to Arbejdstilsynet, capturing essential details for immediate authority notification

• Safety Officers: Lead the incident reporting process, conduct initial investigations, and ensure proper documentation meets Danish workplace safety standards
• Employees: Report incidents they witness or experience, provide first-hand accounts, and participate in follow-up investigations
• Department Managers: Review and validate Incident Reports, implement recommended safety measures, and track incident patterns in their areas
• Arbejdstilsynet (Working Environment Authority): Receives mandatory incident notifications, conducts inspections, and enforces compliance with Danish safety regulations
• HR Departments: Maintain incident records, coordinate with insurance providers, and handle related employee matters

• Basic Details: Collect date, time, location, and names of all people involved in or witnessing the incident
• Incident Description: Document exactly what happened, including events leading up to the incident and immediate aftermath
• Evidence Collection: Gather photos, videos, witness statements, and relevant documentation like maintenance records
• Immediate Actions: Note emergency responses taken, first aid provided, and any temporary safety measures implemented
• Authority Requirements: Check if the incident meets Arbejdstilsynet's reporting criteria for mandatory notification within 24 hours
• Digital Documentation: Use our platform's intelligent templates to ensure all required elements comply with Danish workplace safety regulations

• Incident Identifiers: Unique reference number, date, time, and specific location details as required by Danish workplace safety regulations
• Involved Parties: Names and roles of affected individuals, witnesses, and responding personnel
• Incident Classification: Category of incident according to Arbejdstilsynet guidelines (injury, near-miss, equipment damage)
• Event Description: Detailed, factual account of the incident sequence, avoiding speculation or blame
• Response Actions: Immediate measures taken, including first aid, emergency services called, area secured
• Risk Assessment: Evaluation of incident severity and potential consequences per Danish safety standards
• Verification Section: Signatures of reporter, supervisor, and safety representative with dates

An Incident Report differs significantly from an Incident Response Plan. While both documents play crucial roles in workplace safety compliance, they serve distinct purposes under Danish law. An Incident Report documents specific events after they occur, while an Incident Response Plan outlines predetermined procedures for handling potential emergencies.

• Timing and Purpose: Incident Reports are reactive documents created after an event, while Response Plans are proactive guidelines created in advance
• Legal Requirements: Danish law mandates immediate Incident Reports for workplace accidents, but Response Plans are part of broader risk management obligations
• Content Focus: Reports detail specific facts, witness accounts, and actual damages, while Plans outline emergency procedures, contact chains, and response protocols
• Usage Pattern: Reports are single-use documents for specific events, while Response Plans are living documents regularly updated to reflect current safety protocols