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Pilot Agreement for Germany

Pilot Agreement Template for Germany

A Pilot Agreement under German law is a comprehensive employment contract that establishes the terms and conditions of a pilot's employment with an aviation operator. This document adheres to German labor law requirements while incorporating specific provisions mandated by EU aviation regulations and the German Aviation Act (Luftverkehrsgesetz). It covers essential aspects such as flight duties, working hours, compensation, training requirements, and safety obligations, ensuring compliance with both national and European aviation safety standards. The agreement includes detailed provisions for pilot qualifications, medical requirements, and ongoing training obligations while addressing specific German employment protections and workers' rights.

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What is a Pilot Agreement?

The Pilot Agreement serves as the primary employment contract between aviation operators and their pilot employees in Germany. This document is essential when engaging professional pilots for commercial, charter, or private aviation operations under German jurisdiction. The agreement must carefully balance the specific requirements of aviation operations with German employment law protections, incorporating elements from both the German Civil Code (BGB) and aviation-specific regulations. A well-structured Pilot Agreement needs to address unique aspects of pilot employment, including flight time limitations, training requirements, and medical certification standards, while ensuring compliance with German labor laws regarding working hours, leave entitlements, and termination provisions. The document is particularly important as it combines standard employment terms with specialized aviation industry requirements, making it distinct from general employment contracts.

What sections should be included in a Pilot Agreement?

1. Parties: Identification of the airline/operator and the pilot, including full legal names and addresses

2. Background: Brief context of the agreement and the pilot's qualification status

3. Definitions: Key terms used throughout the agreement, including technical aviation terminology

4. Appointment and Duration: Terms of the pilot's employment, including position, start date, and whether fixed-term or permanent

5. Duties and Responsibilities: Pilot's core responsibilities, compliance with aviation regulations, and safety procedures

6. Flight Time and Duty Limitations: Working hours, flight time restrictions, and rest periods in accordance with EU regulations

7. Remuneration: Base salary, flight hour payments, allowances, and other compensation elements

8. Leave Entitlement: Annual leave, public holidays, and sick leave provisions

9. Medical Requirements: Obligations regarding medical certifications and fitness requirements

10. Training and Qualification: Requirements for maintaining licenses, ratings, and ongoing training obligations

11. Confidentiality: Protection of company information and trade secrets

12. Data Protection: Handling of personal data in compliance with GDPR and German data protection laws

13. Termination: Grounds and procedures for contract termination, notice periods, and consequences

14. Governing Law: Confirmation of German law application and jurisdiction

15. Entire Agreement: Integration clause and relationship to other agreements

What sections are optional to include in a Pilot Agreement?

1. Probationary Period: Include for new pilots, specifying initial evaluation period and terms

2. Base Location: Include if pilot is assigned to specific base with related terms

3. Relocation Assistance: Include if offering relocation support for pilots moving to base location

4. Type Rating: Include if employer is providing initial type rating training and related bonds

5. Command Upgrade: Include terms for potential promotion to captain position

6. Seasonal Operations: Include for seasonal or charter operators with variable scheduling

7. International Operations: Include for pilots operating international routes with specific requirements

8. Share Options/Bonus Scheme: Include if offering additional incentive programs

9. Union Recognition: Include if pilot is covered by collective bargaining agreement

10. Secondary Employment: Include restrictions on working for other operators if applicable

What schedules should be included in a Pilot Agreement?

1. Schedule 1 - Remuneration Structure: Detailed breakdown of salary components, allowances, and benefits

2. Schedule 2 - Flight Time Limitations: Specific duty time limits and rest requirements

3. Schedule 3 - Standard Operating Procedures: Reference to company operations manual and procedures

4. Schedule 4 - Training Requirements: Detailed training program and recurrency requirements

5. Schedule 5 - Uniform and Equipment: List of provided items and maintenance responsibilities

6. Schedule 6 - Insurance Coverage: Details of life, health, and loss of license insurance

7. Appendix A - Code of Conduct: Company policies and expected professional behavior

8. Appendix B - Grievance Procedures: Process for addressing workplace disputes

9. Appendix C - Emergency Response Duties: Pilot's role in emergency situations

10. Appendix D - Route Network: Current network of operations and base locations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions









































Clauses




































Relevant Industries

Aviation

Commercial Airlines

Charter Aviation

Private Aviation

Cargo Aviation

Emergency Medical Services Aviation

Aviation Training

Corporate Aviation

Military Aviation Contractors

Relevant Teams

Flight Operations

Crew Planning

Training & Development

Safety & Compliance

Human Resources

Legal

Crew Management

Operations Control

Quality Assurance

Fleet Management

Relevant Roles

Commercial Pilot

Airline Captain

First Officer

Flight Instructor

Check Pilot

Training Captain

Relief Pilot

Test Pilot

Charter Pilot

Cargo Pilot

Chief Pilot

Line Training Captain

Type Rating Instructor

Type Rating Examiner

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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