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HR Service Level Agreement for Germany

HR Service Level Agreement Template for Germany

A comprehensive legal agreement governed by German law that establishes the terms, conditions, and performance standards for the delivery of HR services. This document defines the scope of HR services, service level metrics, reporting requirements, and compliance obligations under German employment law and data protection regulations (GDPR and BDSG). It includes detailed provisions for works council consultation, data privacy, service delivery standards, and dispute resolution mechanisms, all aligned with German legal requirements and business practices.

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What is a HR Service Level Agreement?

This HR Service Level Agreement is essential for organizations operating in Germany that are establishing or maintaining outsourced HR services or shared service center arrangements. The document ensures compliance with German employment law, data protection regulations, and works council requirements while setting clear performance standards for HR service delivery. It is particularly relevant in scenarios involving HR transformation, service centralization, or outsourcing initiatives. The agreement typically includes detailed service descriptions, KPIs, reporting requirements, data protection measures, and escalation procedures, all tailored to meet German legal and regulatory requirements. This document is crucial for managing expectations, ensuring service quality, and maintaining legal compliance in HR service delivery relationships.

What sections should be included in a HR Service Level Agreement?

1. Parties: Identification of the HR service provider and the client organization

2. Background: Context of the agreement and relationship between the parties

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of HR services to be provided

5. Service Levels: Performance metrics, KPIs, and service standards

6. Data Protection and Privacy: GDPR and BDSG compliance requirements

7. Roles and Responsibilities: Specific duties of each party

8. Reporting and Communication: Regular reporting requirements and communication protocols

9. Fee Structure: Pricing, payment terms, and invoicing procedures

10. Term and Termination: Duration of agreement and termination provisions

11. Confidentiality: Protection of sensitive business and personal information

12. Dispute Resolution: Process for handling disagreements and escalations

13. Governing Law: Application of German law and jurisdiction

What sections are optional to include in a HR Service Level Agreement?

1. Works Council Cooperation: Required when services affect areas requiring works council consultation

2. Business Continuity: Include for critical HR services requiring disaster recovery plans

3. Transition Services: Needed when transitioning services from internal team or another provider

4. Compliance with Industry Standards: Include for specialized industries with specific HR requirements

5. International Data Transfer: Required when HR services involve cross-border data transfer

6. Training and Knowledge Transfer: Include when service provider must train client staff

7. Subcontractor Management: Required when service provider may use subcontractors

What schedules should be included in a HR Service Level Agreement?

1. Schedule 1 - Detailed Service Descriptions: Comprehensive list and description of all HR services

2. Schedule 2 - Service Level Metrics: Detailed KPIs, measurement methods, and reporting templates

3. Schedule 3 - Fee Schedule: Detailed pricing, payment terms, and service rate cards

4. Schedule 4 - Data Processing Agreement: GDPR-compliant data processing terms and procedures

5. Schedule 5 - Escalation Matrix: Contact details and escalation procedures for various scenarios

6. Schedule 6 - Technical Requirements: IT systems, security requirements, and technical specifications

7. Appendix A - Required Forms and Templates: Standard forms and templates used in service delivery

8. Appendix B - Contact Directory: Key contacts from both parties with roles and responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions

















































Clauses









































Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Retail

Professional Services

Telecommunications

Automotive

Pharmaceuticals

Energy

Logistics

Education

Insurance

Construction

Media and Entertainment

Relevant Teams

Human Resources

Legal

Procurement

Compliance

Information Technology

Finance

Operations

Risk Management

Data Protection

Internal Audit

Employee Relations

Payroll

Relevant Roles

HR Director

Chief Human Resources Officer

HR Operations Manager

HR Service Delivery Manager

HR Shared Services Leader

Legal Counsel

Procurement Manager

Contract Manager

Data Protection Officer

HR Technology Manager

HR Business Partner

Chief Operating Officer

Compliance Officer

Works Council Representative

HR Project Manager

Service Delivery Director

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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