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Flat Vacate Notice Template for Germany

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Key Requirements PROMPT example:

Flat Vacate Notice

"I need a Flat Vacate Notice as a landlord terminating a residential lease in Berlin due to personal use requirement, with the termination to take effect on March 31, 2025, including specific mentions of renovation plans and alternative accommodation options for the current tenant."

Document background
The Flat Vacate Notice (Kündigungsschreiben) is a crucial document in German residential tenancy law, used when either a landlord or tenant wishes to terminate a residential lease agreement. It must be drafted in accordance with the German Civil Code (BGB), particularly sections §568-574, which stipulate strict requirements for form, content, and notice periods. The document is required whenever a party wishes to formally end a residential tenancy, whether it's an ordinary termination (ordentliche Kündigung) or extraordinary termination (außerordentliche Kündigung). A valid Flat Vacate Notice must include specific details about the property, parties involved, termination date, and, in case of landlord termination, legitimate reasons as defined by law. The notice periods vary depending on the length of tenancy and type of termination, making it essential to carefully consider timing when issuing this document.
Suggested Sections

1. Sender Details: Full name and address of the landlord/property manager

2. Recipient Details: Full name and address of the tenant(s)

3. Date: Current date of the notice

4. Property Identification: Clear identification of the rental property including address and any specific unit numbers

5. Notice Declaration: Clear and unambiguous statement of termination (Kündigung)

6. Termination Date: Specific date by which the property must be vacated, considering statutory notice periods

7. Legal Grounds: Reference to relevant lease agreement clauses and legal basis for termination

8. Signature Block: Space for landlord's signature with full name

Optional Sections

1. Reason for Termination: Detailed explanation of termination reasons - required if landlord is terminating, optional if tenant is terminating

2. Property Handover Requirements: Specific requirements for the condition of the property upon vacation

3. Security Deposit Return: Information about the process and conditions for returning the security deposit

4. Outstanding Payments: Reference to any pending rent or utility payments that need to be settled

5. Final Meter Reading Request: Request for arrangement of final utility meter readings

6. Access Arrangements: Details about property inspection and key handover arrangements

Suggested Schedules

1. Handover Protocol Template: Template for documenting the condition of the property during final inspection

2. Utility Companies Contact List: List of relevant utility providers and their contact information

3. Moving Out Checklist: Detailed list of tenant responsibilities and requirements for moving out

4. Original Lease Reference: Copy or reference to relevant sections of the original lease agreement

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses
















Relevant Industries

Real Estate

Property Management

Residential Housing

Property Development

Social Housing

Legal Services

Property Investment

Facility Management

Relevant Teams

Legal

Property Management

Real Estate Operations

Residential Leasing

Administrative Support

Tenant Relations

Document Management

Housing Administration

Property Services

Contract Administration

Relevant Roles

Property Manager

Real Estate Agent

Legal Counsel

Housing Officer

Facility Manager

Property Administrator

Leasing Manager

Tenancy Relations Officer

Real Estate Portfolio Manager

Housing Association Manager

Legal Administrative Assistant

Property Management Coordinator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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