The End Of Contract Letter To Employee is a crucial document in German employment relations, typically used when a fixed-term employment contract reaches its natural conclusion or when a previously agreed termination date approaches. This document must strictly adhere to German employment law requirements, including compliance with the German Civil Code (BGB), Protection Against Dismissal Act (KSchG), and other relevant regulations. It serves multiple purposes: officially documenting the employment end date, detailing final compensation arrangements, outlining the return of company property, and specifying any post-employment obligations. The letter also typically references the employee's right to receive a reference letter (Arbeitszeugnis) as mandated by German law. As a formal communication, it helps prevent future disputes by clearly documenting all termination-related arrangements.
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1. Letter Header: Company letterhead, date, and employee's full contact details
2. Subject Line: Clear indication that this is an End of Contract Letter (Vertragsende)
3. Contract End Confirmation: Formal confirmation of the employment contract termination, referencing the original contract date and position
4. End Date and Terms: Specific end date of employment and reference to the legal basis for termination (e.g., fixed-term contract expiry)
5. Final Payments: Information about final salary payment, including date and any outstanding regular compensation
6. Handover Requirements: Instructions regarding the handover of work responsibilities and documentation
7. Return of Company Property: List of company property to be returned by the final working day
8. Reference Letter: Confirmation that a reference letter (Arbeitszeugnis) will be provided
9. Final Working Day Arrangements: Details about the last working day and any exit procedures
10. Closing and Signatures: Professional closing, space for signatures of authorized company representative
1. Holiday Entitlement: Details of remaining holiday entitlement and how it will be handled (if applicable)
2. Variable Compensation: Information about outstanding bonuses, commissions, or other variable pay elements (if applicable)
3. Non-Compete Reminder: Reminder of any post-employment restrictions, if contained in the original contract
4. Benefits Termination: Information about the termination of additional benefits like health insurance, company car, etc.
5. Works Council Reference: Reference to works council consultation (if company has a works council)
6. Severance Package: Details of any severance payment or special arrangements (if applicable)
1. Final Payment Calculation: Detailed breakdown of final payment including regular salary, holiday pay, and other elements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Termination Timeline: Schedule showing end dates for various benefits and company privileges
4. Reference Letter (Arbeitszeugnis): Qualified employment reference letter as required by German law
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Healthcare
Retail
Construction
Education
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Media and Entertainment
Real Estate
Non-Profit Organizations
Public Sector
Agriculture
Automotive
Pharmaceuticals
Consumer Goods
Relevant Teams
Human Resources
Legal
Compliance
Personnel Administration
Employee Relations
Operations Management
Executive Administration
Recruiting
Benefits Administration
Relevant Roles
HR Manager
HR Director
Legal Counsel
Employment Lawyer
HR Business Partner
Personnel Administrator
Compliance Officer
HR Operations Manager
Department Manager
Office Manager
Executive Assistant
HR Specialist
Recruiting Manager
Employee Relations Manager
Benefits Administrator
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