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The Conditional Job Offer Letter is a crucial document in the German employment process, typically used after successful interview rounds and before the final employment contract. It serves as an official written offer of employment while protecting the employer's interests through specific conditions that must be met, such as background checks, work permits, or medical examinations. This document must comply with German labor law requirements, particularly the Nachweisgesetz (Documentation Act), which mandates specific employment terms to be documented. The letter includes essential information about the position, compensation, benefits, and working conditions, while clearly stating the conditional nature of the offer. It's an important tool in the recruitment process, providing candidates with formal documentation of the proposed employment terms while maintaining necessary legal safeguards for the employer.

1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and date of the letter

2. Candidate's Personal Information: Full name and address of the prospective employee

3. Offer Introduction: Formal expression of interest to employ the candidate and reference to previous discussions

4. Position Details: Job title, department, reporting relationship, and brief description of primary responsibilities

5. Conditions of Offer: Clear listing of all conditions that must be met before the offer becomes final (e.g., background check, work permit, reference checks)

6. Start Date and Location: Proposed employment start date and primary work location

7. Compensation Package: Base salary, any variable components, payment frequency, and method

8. Working Hours: Expected working hours per week and work schedule

9. Probationary Period: Length of probationary period (typically up to 6 months) and applicable notice periods

10. Benefits Overview: Summary of standard benefits package including insurance, vacation days, and other perks

11. Acceptance and Response: Instructions for accepting the offer and deadline for response

12. Closing: Formal closing, signature lines for employer representative(s)