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The Provisional Appointment Letter is a crucial document in German employment practice, used when offering employment that begins with a probationary period. It serves as the initial employment contract while clearly establishing the provisional nature of the appointment. This document must comply with German labor law requirements, particularly the Nachweisgesetz, which mandates specific information to be provided to employees in writing. The letter typically precedes a more comprehensive employment contract that would take effect after successful completion of the probationary period. It should include all essential terms of employment, including position details, compensation, working hours, location, duration of the provisional period, and conditions for permanent employment. This document is particularly important as it sets the legal framework for the initial employment relationship while protecting both employer and employee rights under German law.

1. Company Letterhead and Date: Official company letterhead including full legal entity name, address, and date of the letter

2. Employee's Personal Information: Full name and address of the employee

3. Subject Line: Clear indication that this is a provisional appointment letter

4. Opening Salutation: Formal greeting to the employee

5. Offer Statement: Clear statement of the provisional employment offer and position title

6. Position Details: Job title, department, reporting relationship, and main responsibilities

7. Start Date and Duration: Specific start date and duration of the provisional period

8. Working Hours and Location: Regular working hours, workplace location, and any flexibility arrangements

9. Compensation: Salary, payment frequency, and any additional benefits

10. Probationary Period: Length of probationary period (typically up to 6 months) and notice period during probation

11. Basic Terms and Conditions: Reference to applicable collective agreements, vacation entitlement, sick leave policy

12. Acceptance Instructions: How and when to accept the offer, including return of signed copies

13. Closing: Formal closing, signature lines for employer and employee