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Office Use Agreement Template for Switzerland

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Key Requirements PROMPT example:

Office Use Agreement

"I need an Office Use Agreement for a 150 square meter office space in Zurich, Switzerland, starting from March 1, 2025, with standard terms and basic shared kitchen facilities."

Document background
The Office Use Agreement serves as a crucial document for businesses seeking to establish their presence in Swiss office premises. This agreement is essential when a company needs to formalize its right to occupy and use office space in Switzerland, whether for a new location, expansion, or relocation. The document comprehensively addresses all aspects of office occupation under Swiss law, including rental terms, maintenance responsibilities, service charges, and compliance requirements. It's particularly important given Switzerland's specific regulatory framework for commercial properties, including cantonal variations and strict building standards. The agreement helps prevent potential disputes by clearly defining the rights and obligations of all parties involved, while ensuring compliance with Swiss commercial property regulations and local building codes.
Suggested Sections

1. Parties: Identification of the property owner/landlord and the office user/tenant, including full legal names and addresses

2. Background: Context of the agreement and brief description of the property and intended use

3. Definitions: Definitions of key terms used throughout the agreement

4. Property Description: Detailed description of the office space, including floor, unit number, and total square meters

5. Term and Commencement: Duration of the agreement, start date, and any renewal options

6. Permitted Use: Specified allowed uses of the office space and any restrictions

7. Rent and Payment Terms: Rental amount, payment schedule, and method of payment

8. Service Charges and Utilities: Additional costs, including building services, utilities, and their allocation

9. Maintenance and Repairs: Responsibilities for maintenance, repairs, and renovations

10. Insurance and Liability: Required insurance coverage and liability provisions

11. Access and Security: Rules regarding access to the premises, security arrangements, and keys

12. Alterations and Improvements: Provisions regarding modifications to the office space

13. Termination: Conditions and procedures for early termination

14. Return of Premises: Conditions for returning the office space at the end of the agreement

15. Governing Law: Specification of Swiss law as governing law and jurisdiction

Optional Sections

1. Parking: Terms for parking spaces if included in the agreement

2. Shared Facilities: Rules for use of common areas if the office is in a shared building

3. Subletting: Terms allowing or prohibiting subletting of the office space

4. Signage Rights: Provisions for external and internal signage if permitted

5. Environmental Compliance: Specific environmental obligations if the building has special certifications

6. IT Infrastructure: Terms regarding existing IT infrastructure if provided

7. Building Management: Interface with building management if applicable

8. Force Majeure: Provisions for extraordinary circumstances affecting office use

Suggested Schedules

1. Floor Plan: Detailed plan showing the leased office space and measurements

2. Inventory List: List of furniture, fixtures, and equipment included in the agreement

3. Service Charge Schedule: Breakdown of service charges and calculation method

4. Building Rules: General rules and regulations for the building

5. Fit-out Guidelines: Technical specifications for any permitted office modifications

6. Maintenance Schedule: Schedule of regular maintenance responsibilities

7. Insurance Requirements: Detailed insurance requirements and minimum coverage

8. Contact Details: List of key contacts including emergency contacts and service providers

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































Clauses



































Relevant Industries

Real Estate

Professional Services

Financial Services

Technology

Healthcare

Consulting

Legal Services

Manufacturing (Corporate Offices)

Retail (Administrative Offices)

Insurance

Media and Communications

Non-Profit Organizations

Education (Administrative)

Construction (Corporate Offices)

Relevant Teams

Legal

Facilities Management

Operations

Finance

Administration

Real Estate

Procurement

Risk and Compliance

Corporate Services

Office Management

Relevant Roles

Facility Manager

Real Estate Manager

Chief Financial Officer

Office Manager

Legal Counsel

Operations Director

Property Manager

Commercial Property Agent

Business Development Manager

Administrative Manager

Compliance Officer

Risk Manager

Chief Operating Officer

Corporate Services Manager

Procurement Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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