The Employee Dismissal Letter is a critical document used in Switzerland when an employer wishes to formally terminate an employment relationship. It must strictly adhere to Swiss employment law, particularly the Swiss Code of Obligations (OR), which sets out specific requirements for notice periods, timing restrictions, and formal elements. The letter serves as official documentation of the termination decision and protects both employer and employee interests by clearly stating the terms of separation, including notice period, final working day, outstanding payments, and post-employment obligations. It should be prepared with careful consideration of legal requirements, including protected periods (such as during illness or pregnancy) and provisions against unfair dismissal. The document typically forms part of the formal termination process and may be accompanied by additional documentation regarding final settlements and handover requirements.
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1. Header and Date: Company letterhead, current date, and reference number if applicable
2. Employee Details: Full name and address of the employee
3. Subject Line: Clear indication that this is a termination notice (e.g., 'Notice of Termination of Employment')
4. Formal Termination Statement: Clear statement of the termination of employment contract with reference to the employment agreement date
5. Notice Period: Specification of the contractual notice period and the resulting final working day
6. Return of Company Property: List of company property to be returned before the last working day
7. Final Payments: Information about final salary, unused vacation days, and other outstanding payments
8. Employment Reference: Confirmation that an employment reference will be provided
9. Closing: Professional closing statement, signature block for authorized company representative
1. Garden Leave: To be included if the employee is to be placed on garden leave during the notice period
2. Non-Compete Reminder: Include if the employment contract contains post-termination restrictions
3. Handover Requirements: Detailed handover instructions for specific roles with critical responsibilities
4. Outstanding Bonus/Commission: Include if there are specific arrangements regarding outstanding variable compensation
5. Project Completion: Include if there are specific projects that need to be completed before departure
6. Benefits Continuation: Include if there are specific arrangements regarding benefits post-termination
7. Settlement Agreement Reference: Include if termination is part of a mutual separation agreement
1. Final Payment Calculation: Detailed breakdown of final payment including salary, vacation pay, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document: Template for documenting current projects and responsibilities
4. Benefits Summary: Summary of benefits status and end dates
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Manufacturing
Technology
Healthcare
Retail
Professional Services
Education
Hospitality
Construction
Telecommunications
Insurance
Pharmaceutical
Transportation & Logistics
Media & Entertainment
Energy & Utilities
Real Estate
Non-Profit Organizations
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Executive Leadership
Operations Management
Administration
Employee Relations
Relevant Roles
HR Director
HR Manager
Legal Counsel
Employment Lawyer
HR Business Partner
HR Administrator
Company Secretary
Department Manager
Line Manager
General Manager
Managing Director
Chief Human Resources Officer
Operations Director
Compliance Officer
Employee Relations Manager
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