The Letter of Consent for Change of Name on Passport is a crucial document required by Canadian passport authorities when processing name changes on official travel documents. This letter is necessary when an individual needs to update their passport to reflect a legal name change, whether due to marriage, divorce, court order, or other legitimate reasons. The document must comply with both federal passport regulations and provincial name change laws, and typically includes identification details, current and new names, explicit consent language, and the reason for the change. It serves as an official authorization for passport authorities to proceed with the name change and must be accompanied by supporting documentation such as a legal name change certificate or relevant court orders. The letter is particularly important in cases involving minors, where parental or guardian consent is mandatory.
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1. Letter Date and Location: Current date and place of writing the letter
2. Addressee Details: Full address and details of the Passport Office being addressed
3. Subject Line: Clear indication that this is a consent letter for passport name change
4. Current Passport Holder Information: Full name, date of birth, current passport number, and expiry date
5. Current Legal Name: Statement of the current legal name as it appears on the passport
6. New Legal Name: Clear statement of the new name to be displayed on the passport
7. Consent Statement: Explicit statement of consent for the name change on the passport
8. Reason for Name Change: Brief explanation of why the name change is being requested
9. Declaration of Authority: Statement confirming the writer's authority to provide consent
10. Contact Information: Current contact details of the person providing consent
11. Signature Block: Space for signature, printed name, and date
1. Joint Consent: Additional section needed when both parents/guardians must provide consent for a minor's passport name change
2. Multiple Passport Reference: Required when the person holds multiple passports that need to be updated
3. Urgent Processing Request: Optional section explaining why expedited processing might be needed
4. Legal Representative Authorization: Required when the letter is being submitted by a legal representative on behalf of the consent provider
5. Previous Name Change History: Required when there have been multiple name changes in the past
1. Appendix A - Identity Documents: Copies of government-issued ID of the person providing consent
2. Appendix B - Legal Name Change Certificate: Copy of the official name change certificate or court order, if applicable
3. Appendix C - Marriage/Divorce Certificate: Copy of marriage or divorce certificate if the name change is due to marriage or divorce
4. Appendix D - Proof of Authority: Documentation proving authority to provide consent (e.g., birth certificate for parent-child relationship, power of attorney)
5. Appendix E - Supporting Declarations: Any additional sworn statements or affidavits supporting the name change request
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