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Travel Guardianship Letter Template for Canada

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Key Requirements PROMPT example:

Travel Guardianship Letter

"I need a Travel Guardianship Letter for my 12-year-old daughter who will be traveling to Vancouver with her aunt for a two-week summer camp program in July 2025; the letter should include medical authorization as my daughter has asthma."

Document background
A Travel Guardianship Letter is essential when a minor needs to travel without their parents or legal guardians in Canadian jurisdictions. This document becomes necessary for various situations, such as school trips, sports competitions, cultural exchanges, or travel with relatives or family friends. The letter must comply with Canadian federal travel regulations and provincial child protection laws, providing clear authorization for a temporary guardian to make decisions regarding the child's welfare during travel. It typically includes detailed information about all parties involved, travel arrangements, scope of granted authority, and emergency contacts. This document is particularly important for international travel, where border officials require clear documentation of travel authorization for minors, and it helps prevent potential issues with immigration authorities while protecting the child's welfare.
Suggested Sections

1. Parent/Legal Guardian Information: Full legal names, addresses, and contact information of all parents/legal guardians giving consent

2. Child Information: Child's full legal name, date of birth, passport number, and place of birth

3. Temporary Guardian Information: Full legal name, address, and contact information of the person being granted temporary guardianship

4. Travel Details: Specific dates of travel, destinations, and purpose of the trip

5. Scope of Authorization: Specific powers granted to the temporary guardian, including medical decisions, travel decisions, and other responsibilities

6. Duration of Authorization: Clear statement of the time period for which the authorization is valid

7. Emergency Contact Information: Additional contact numbers and information for emergencies

8. Formal Declaration: Statement affirming the truthfulness of information and voluntary nature of consent

9. Signatures and Dates: Space for dated signatures of all parents/legal guardians, preferably witnessed or notarized

Optional Sections

1. Medical Information: Include when child has specific medical conditions, allergies, or medications that the guardian should be aware of

2. Custody Declaration: Include when parents are divorced/separated to confirm authority to grant travel permission

3. Special Instructions: Include when there are specific dietary, religious, or cultural considerations to be observed

4. Insurance Details: Include when specific travel or medical insurance has been arranged for the child

5. Return Travel Authorization: Include when separate authorization is needed for return journey or multiple destinations

Suggested Schedules

1. Schedule A - Travel Itinerary: Detailed travel plans including flight numbers, accommodation details, and scheduled activities

2. Schedule B - Identification Documents: Copies of relevant identification documents of child, parents, and temporary guardian

3. Schedule C - Medical Information Form: Detailed medical information including insurance details, medications, and emergency protocols if applicable

4. Schedule D - Custody Orders: Copies of relevant custody orders or court documents if applicable

5. Schedule E - Contact List: Comprehensive list of emergency contacts, including medical providers and relevant authorities

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Travel & Tourism

Education

Immigration Services

Legal Services

Child Care Services

International Relations

Healthcare

Youth Sports & Recreation

Cultural Exchange

Religious Organizations

Relevant Teams

Legal

Immigration

Travel Services

Student Services

Youth Programs

Risk Management

Document Processing

International Relations

Family Services

Compliance

Relevant Roles

Immigration Lawyer

Travel Agent

School Administrator

Tour Guide

Sports Coach

Exchange Program Coordinator

Legal Assistant

Border Control Officer

Immigration Officer

Child Services Coordinator

Education Coordinator

Youth Program Director

International Student Advisor

Family Law Paralegal

Risk Management Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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