The Freelance Bill is an essential document used in Canadian business operations when independent contractors need to bill clients for their services. It serves as both a payment request and an official record for tax purposes, requiring specific elements to comply with Canadian federal and provincial regulations. This document type is particularly important as it must include GST/HST details for freelancers exceeding the $30,000 annual revenue threshold, proper business registration information, and clear service descriptions. The Freelance Bill should be issued promptly after service completion and must maintain compliance with the Income Tax Act and Excise Tax Act requirements. It's commonly used across various industries where independent contractors provide professional services, and serves as a crucial document for both the service provider's and client's accounting records.
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1. Billing Information: Contains the freelancer's business name, contact information, business/tax registration numbers, and invoice number
2. Client Information: Full legal name and address of the client being billed
3. Invoice Details: Invoice date, due date, and payment terms
4. Service Description: Clear description of services provided, including dates of service
5. Amount Summary: Subtotal, applicable taxes (GST/HST), and total amount due
6. Payment Instructions: Banking details or other payment method information
7. Terms and Conditions: Basic terms including payment deadline, late payment penalties, and accepted payment methods
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. Project Reference: When billing is related to a specific project or contract number
3. Discount Information: When early payment or other discounts are being offered
4. Previous Balance: Include when there are outstanding amounts from previous invoices
5. Currency Exchange: When billing in multiple currencies or need to show conversion rates
1. Schedule A - Time Sheet: Detailed breakdown of hours worked, dates, and specific tasks if billing is time-based
2. Schedule B - Expense Details: Itemized list of reimbursable expenses with receipts referenced
3. Schedule C - Rate Card: Breakdown of different service rates applied, if multiple rates are used
4. Appendix 1 - Supporting Documentation: Any additional documentation required by client such as completion certificates or delivery confirmations
Relevant legal definitions
Clauses
Relevant Industries
Technology
Creative Industries
Professional Services
Construction
Education
Healthcare
Media and Entertainment
Marketing and Advertising
Management Consulting
Real Estate
Engineering
Architecture
Relevant Teams
Finance
Accounting
Procurement
Operations
Project Management
Administration
Legal
Accounts Payable
Relevant Roles
Freelance Consultant
Independent Contractor
Self-Employed Professional
Accounts Payable Clerk
Financial Controller
Bookkeeper
Project Manager
Procurement Specialist
Finance Manager
Accountant
Business Owner
Operations Manager
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