The Property Management Agreement is essential for property owners in Belgium who wish to delegate the management of their real estate assets to professional property managers. This document is commonly used when property owners require comprehensive management services, including tenant management, maintenance coordination, financial administration, and regulatory compliance. The agreement must comply with Belgian Civil Code requirements, regional property regulations, and relevant EU directives. It typically includes detailed specifications about service levels, fee structures, reporting requirements, and the manager's authority to act on behalf of the owner. The document is particularly important in Belgium's complex property management landscape, where different regional regulations may apply (Brussels-Capital, Flanders, and Wallonia), and where professional property managers must meet specific licensing and qualification requirements.
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1. Parties: Identification of the property owner(s) and the property management company, including full legal names, registration numbers, and addresses
2. Background: Context of the agreement, including brief description of the property and the owner's intention to engage professional management services
3. Definitions: Definitions of key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', etc.
4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms
5. Scope of Services: Detailed description of the core property management services to be provided
6. Manager's Obligations: Comprehensive list of the property manager's duties, responsibilities, and standard of service
7. Owner's Obligations: Property owner's responsibilities, including provision of information, funds, and cooperation
8. Financial Management: Handling of rent collection, expenses, accounting, and reporting requirements
9. Fees and Expenses: Management fees, payment terms, reimbursable expenses, and payment procedures
10. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions
11. Termination: Grounds for termination, notice requirements, and post-termination obligations
12. Data Protection: GDPR compliance and data handling procedures
13. Governing Law and Jurisdiction: Specification of Belgian law as governing law and jurisdiction for disputes
14. General Provisions: Standard clauses including notices, amendments, severability, and entire agreement
1. Multiple Properties Management: Additional provisions for managing multiple properties, used when the owner has a portfolio of properties
2. Special Services: Terms for additional services beyond standard property management, such as renovation project management
3. Emergency Services: Specific procedures and contact protocols for emergency situations
4. Staff Employment: Terms relating to on-site staff employment and management, if applicable
5. Green Property Management: Specific provisions for environmental and sustainability management
6. Property Development: Terms for managing property development or major renovation projects
7. Marketing Services: Detailed terms for property marketing and promotion services
8. Conflict Resolution: Alternative dispute resolution procedures, used when parties prefer mediation before litigation
1. Schedule 1 - Property Details: Detailed description of the property/properties, including address, features, and current condition
2. Schedule 2 - Services Specification: Detailed breakdown of all management services and service levels
3. Schedule 3 - Fee Schedule: Comprehensive breakdown of all fees, charges, and commission structures
4. Schedule 4 - Authorized Expenditure Limits: Limits for expenditure requiring owner approval and emergency spending authority
5. Schedule 5 - Reporting Templates: Templates for regular financial and property management reports
6. Schedule 6 - Key Performance Indicators: Metrics for evaluating property management performance
7. Schedule 7 - Contact Information: Contact details for key personnel, emergency contacts, and preferred contractors
8. Appendix A - Property Management Procedures: Detailed operational procedures and protocols
9. Appendix B - Insurance Requirements: Specific insurance requirements and coverage details
10. Appendix C - Maintenance Schedule: Planned maintenance schedule and preventive maintenance program
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Facilities Management
Commercial Property
Residential Property
Property Investment
Property Development
Asset Management
Building Management
Property Services
Relevant Teams
Legal
Real Estate
Property Management
Operations
Facilities Management
Asset Management
Finance
Compliance
Maintenance
Client Services
Relevant Roles
Property Manager
Asset Manager
Facilities Manager
Real Estate Manager
Portfolio Manager
Property Operations Director
Real Estate Investment Manager
Building Manager
Property Services Coordinator
Leasing Manager
Property Administrator
Real Estate Director
Maintenance Coordinator
Property Management Executive
Real Estate Operations Manager
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