This HVAC Maintenance Contract is designed for use in Belgium when engaging professional contractors for the maintenance of heating, ventilation, and air conditioning systems. It complies with Belgian civil law requirements and incorporates essential technical regulations, including the Royal Decree of 18 June 2017 on HVAC systems maintenance. The document is structured to address both routine preventive maintenance and corrective services, incorporating EU environmental standards and local safety regulations. It's particularly relevant for property owners, facility managers, and businesses requiring professional HVAC maintenance services, providing comprehensive coverage of service levels, technical requirements, and compliance obligations specific to the Belgian market.
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1. Parties: Identification of the service provider and the client, including registration numbers and authorized representatives
2. Background: Context of the agreement and brief description of the HVAC systems covered
3. Definitions: Key terms used throughout the contract, including technical HVAC terminology
4. Scope of Services: Detailed description of maintenance services, including preventive and corrective maintenance
5. Service Provider Obligations: Key responsibilities including compliance with Belgian regulations, certification requirements, and safety standards
6. Client Obligations: Client's responsibilities regarding access, information provision, and system operation
7. Service Levels: Response times, maintenance schedules, and performance standards
8. Fees and Payment: Pricing structure, payment terms, and conditions for additional charges
9. Term and Termination: Contract duration, renewal terms, and termination conditions
10. Insurance and Liability: Required insurance coverage and limitation of liability provisions
11. Health and Safety: Compliance with Belgian workplace safety regulations and specific HVAC safety requirements
12. Environmental Compliance: Adherence to environmental regulations, particularly regarding refrigerants and energy efficiency
13. General Provisions: Standard legal clauses including governing law, notices, and dispute resolution
1. Emergency Services: Additional terms for 24/7 emergency response services, if offered
2. Energy Management: Optional provisions for energy optimization and monitoring services
3. Spare Parts Management: Terms for handling spare parts inventory and replacement components
4. Training Services: Provisions for training client's personnel in basic system operation
5. Warranty Services: Extended warranty terms for replaced parts or major repairs
6. Remote Monitoring: Terms for digital monitoring and diagnostic services if applicable
7. Asset Management: Additional services for tracking and managing HVAC assets
1. Equipment Schedule: Detailed list of all HVAC equipment covered under the contract
2. Maintenance Schedule: Frequency and scope of routine maintenance tasks
3. Price Schedule: Detailed breakdown of fees, rates for additional services, and annual price adjustments
4. Service Level Agreement: Detailed performance metrics, response times, and penalties
5. Technical Specifications: Manufacturer specifications and maintenance requirements for covered equipment
6. Compliance Certificates: Copies of required certifications for technicians and company
7. Safety Procedures: Specific safety protocols for maintenance work
8. Reporting Templates: Standard forms for maintenance reports and incident logging
Relevant legal definitions
Clauses
Relevant Industries
Facility Management
Commercial Real Estate
Healthcare
Hospitality
Industrial Manufacturing
Education
Retail
Data Centers
Office Buildings
Public Sector
Relevant Teams
Facilities Management
Operations
Procurement
Legal
Maintenance
Technical Services
Health and Safety
Environmental Compliance
Property Management
Contract Administration
Relevant Roles
Facility Manager
Property Manager
Maintenance Manager
Technical Director
Operations Manager
HVAC Engineer
Building Services Manager
Procurement Manager
Contract Manager
Environmental Compliance Officer
Health and Safety Manager
Chief Operating Officer
Technical Services Director
Energy Manager
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