The Confidentiality Agreement For Board Members is a critical governance document required for any company operating under Belgian law that appoints new board members. This agreement is essential as board members have access to the company's most sensitive information, including strategic plans, financial data, trade secrets, and personal data protected under GDPR. The document ensures compliance with Belgian corporate law requirements, including the Belgian Companies and Associations Code and Corporate Governance Code 2020, while also addressing EU-wide regulations such as GDPR and Market Abuse Regulation. It is typically executed upon appointment of a new board member and remains in effect both during their tenure and after their departure from the board.
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1. Parties: Identification of the company and the board member
2. Background: Context of the appointment and need for confidentiality
3. Definitions: Definitions of Confidential Information, Trade Secrets, Personal Data, and other key terms
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the board context
5. Confidentiality Obligations: Core obligations regarding non-disclosure, protection, and permitted uses of confidential information
6. Data Protection Compliance: GDPR-specific obligations and compliance requirements
7. Security Measures: Required measures for protecting confidential information
8. Return of Confidential Information: Obligations regarding return or destruction of confidential materials
9. Duration and Survival: Term of the agreement and obligations that continue after termination
10. Breach and Remedies: Consequences of breach and available remedies
11. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement
1. Inside Information: Additional provisions for listed companies regarding market abuse regulations
2. Shareholder Representative Provisions: Special provisions for board members representing specific shareholders
3. Group Company Information: Extended provisions covering confidential information of group companies
4. Special Categories of Data: Additional provisions for handling sensitive personal data under GDPR
5. Intellectual Property Rights: Specific provisions regarding IP rights in confidential information
6. Competition and Non-Solicitation: Additional restrictive covenants if permissible under local law
7. Director & Officer Insurance: Provisions relating to D&O insurance coverage for confidentiality breaches
1. Categories of Confidential Information: Detailed list of types of confidential information specific to the company
2. Security Protocols: Specific security measures and protocols to be followed
3. Approved Third Party Recipients: List of pre-approved parties who may receive certain confidential information
4. Data Processing Requirements: Specific GDPR-related processing requirements and procedures
5. Return/Destruction Certificate: Template certificate for confirming return or destruction of confidential information
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Healthcare
Manufacturing
Retail
Energy
Telecommunications
Professional Services
Real Estate
Construction
Transportation
Media and Entertainment
Pharmaceuticals
Consumer Goods
Industrial
Education
Non-Profit Organizations
Agriculture
Mining
Utilities
Relevant Teams
Legal
Compliance
Corporate Governance
Board Secretariat
Risk Management
Corporate Affairs
Executive Office
Data Protection
Internal Audit
Human Resources
Relevant Roles
Board Member
Non-Executive Director
Executive Director
Chairman of the Board
Company Secretary
Chief Executive Officer
Chief Legal Officer
General Counsel
Corporate Governance Officer
Compliance Officer
Legal Counsel
Corporate Secretary
Board Relations Manager
Chief Risk Officer
Chief Privacy Officer
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