This Non Disclosure Agreement Virtual Assistant is designed for use in Belgium when engaging virtual assistant services that will have access to confidential business information. The document is essential when implementing AI-powered virtual assistants that will process, store, or have access to sensitive company data, trade secrets, or personal information. It incorporates requirements from Belgian law, EU GDPR, and relevant AI regulations, making it suitable for businesses operating under Belgian jurisdiction. The agreement includes specific provisions for data processing, AI training limitations, security protocols, and confidentiality obligations tailored to automated systems. It's particularly relevant for digital transformation initiatives where virtual assistants will be handling sensitive business operations or customer data.
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1. Parties: Identification of the parties, including the provider of the Virtual Assistant service and the disclosing party
2. Background: Context of the agreement, nature of the Virtual Assistant service, and purpose of information sharing
3. Definitions: Key terms including Confidential Information, Virtual Assistant, AI System, Training Data, Output Data, Permitted Purpose
4. Scope of Confidential Information: Detailed description of what constitutes confidential information, including data formats and types
5. Confidentiality Obligations: Core obligations regarding handling and protecting confidential information
6. Data Processing and Storage: Specific provisions for how the Virtual Assistant processes, stores, and handles confidential information
7. Security Measures: Required technical and organizational measures to protect confidential information
8. Permitted Uses and Disclosures: Allowed uses of confidential information, including AI training if applicable
9. Return or Destruction of Confidential Information: Obligations regarding data deletion and verification procedures
10. Term and Termination: Duration of the agreement and termination provisions
11. Governing Law and Jurisdiction: Specification of Belgian law application and jurisdiction
12. Execution: Signature provisions, including electronic signature requirements
1. AI Training Restrictions: Additional provisions specifically restricting use of confidential information for AI model training, recommended when sharing sensitive proprietary data
2. Audit Rights: Provisions allowing the disclosing party to audit the Virtual Assistant's handling of confidential information, recommended for high-security requirements
3. Data Localization: Specific requirements for where data must be stored and processed, important for regulated industries
4. Intellectual Property Rights: Additional provisions regarding IP rights in outputs generated using confidential information, recommended when VA generates content
5. Insurance Requirements: Specific insurance obligations, recommended for high-value or sensitive information
6. Third-Party Access: Provisions governing access by third-party maintenance or service providers, relevant when external contractors are involved
7. Emergency Protocols: Procedures for handling data breaches or security incidents, recommended for sensitive data handling
1. Schedule 1: Security Requirements: Detailed technical and organizational security measures required for the Virtual Assistant
2. Schedule 2: Data Processing Specifications: Detailed requirements for data processing, storage locations, and handling procedures
3. Schedule 3: Approved Sub-processors: List of approved third-party service providers or sub-processors, if any
4. Appendix A: Confidential Information Categories: Detailed categorization of different types of confidential information and their handling requirements
5. Appendix B: Incident Response Plan: Detailed procedures for handling security incidents or data breaches
6. Appendix C: Destruction Certificate Template: Template for certifying the destruction of confidential information upon termination
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Legal Services
Professional Services
Manufacturing
Retail
Education
Telecommunications
Research and Development
Consulting
Insurance
Relevant Teams
Legal
Information Technology
Information Security
Compliance
Risk Management
Digital Innovation
Operations
Data Protection
Procurement
Research & Development
Business Intelligence
Enterprise Architecture
Relevant Roles
Chief Technology Officer
Chief Information Security Officer
Data Protection Officer
Legal Counsel
IT Manager
Digital Transformation Manager
AI Project Manager
Procurement Manager
Information Security Manager
Operations Director
Innovation Manager
Risk Management Officer
Compliance Officer
Technical Project Manager
Business Process Manager
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