The Authorisation Letter For Collection is essential in situations where an individual or organization needs to delegate the authority to collect important items, documents, or payments to another party. Under Belgian law, this document serves as a formal mandate, governed by the Belgian Civil Code articles relating to agency relationships. It is commonly used in business transactions, personal matters, and institutional dealings where direct collection by the principal party is not possible or practical. The letter must contain specific elements to be legally valid in Belgium, including clear identification of all parties, explicit authorization details, and temporal limitations. It provides legal protection for all parties involved and is often required by banks, government offices, and other institutions when releasing items or payments to someone other than the entitled party.
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1. Date and Place: Current date and place of execution of the letter
2. Authorizing Party Details: Full name, address, and identification details of the person/entity giving authorization
3. Authorized Party Details: Full name, address, and identification details of the person/entity being authorized to collect
4. Subject Line: Clear indication that this is an Authorization Letter for Collection
5. Purpose Statement: Clear statement of the purpose of the authorization and what is being authorized
6. Collection Details: Specific details of what is to be collected (money, documents, goods), including amounts if applicable
7. Authorization Scope: Explicit description of the powers being granted to the authorized party
8. Duration: Validity period of the authorization
9. Signature Block: Space for signature, name, and date for the authorizing party
1. Witness Details: Section for witness information and signatures when additional verification is required
2. Special Instructions: Any specific instructions or conditions for the collection process
3. Identification Requirements: Specific ID requirements for the authorized party when making the collection
4. Revocation Clause: Terms under which the authorization can be revoked
5. Multiple Collection Instances: When authorization is needed for multiple collection instances over time
6. Alternative Authorized Party: Details of an alternative person authorized to collect in case the primary person is unavailable
1. Copy of Authorizing Party's ID: Attached copy of the authorizing party's identification document
2. List of Items/Documents: Detailed list of items or documents to be collected when multiple items are involved
3. Proof of Debt: If collecting payment, documentation proving the underlying debt or obligation
4. Special Forms: Any specific forms required by the institution from which collection is to be made
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Legal Services
Healthcare
Education
Retail
Insurance
Logistics & Courier Services
Real Estate
Government Services
Professional Services
Manufacturing
Telecommunications
Relevant Teams
Legal
Compliance
Administration
Human Resources
Finance
Operations
Customer Service
Corporate Affairs
Procurement
Collections
Front Office
Document Management
Relevant Roles
Legal Counsel
Compliance Officer
Administrative Manager
Company Secretary
HR Manager
Finance Manager
Operations Manager
Account Executive
Customer Service Representative
Business Development Manager
Office Manager
Procurement Officer
Collections Specialist
Legal Administrator
Corporate Affairs Manager
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