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Indirect Cost Agreement
"I need an Indirect Cost Agreement for a research collaboration between our university and a private pharmaceutical company, starting March 2025, with specific provisions for handling intellectual property-related overhead costs and research facility usage charges."
1. Parties: Identification of the contracting parties, including legal names, addresses, and registration details
2. Background: Context of the agreement, including the purpose and relationship between parties
3. Definitions: Detailed definitions of terms used throughout the agreement, including specific cost categories and calculation methods
4. Term and Renewal: Duration of the agreement and conditions for renewal or extension
5. Indirect Cost Categories: Comprehensive list and description of all indirect costs covered by the agreement
6. Cost Allocation Methodology: Detailed explanation of how indirect costs will be calculated and allocated
7. Rate Calculation: Specific formulas and methods for calculating indirect cost rates
8. Review and Adjustment: Procedures for periodic review and adjustment of indirect cost rates
9. Billing and Payment Terms: Terms and conditions for billing indirect costs and payment requirements
10. Record Keeping: Requirements for maintaining documentation and supporting records
11. Audit Rights: Provisions for auditing indirect cost calculations and supporting documentation
12. Confidentiality: Protection of confidential information shared during cost calculations and reviews
13. Dispute Resolution: Process for resolving disagreements related to indirect costs
14. General Provisions: Standard legal provisions including governing law, notices, and amendments
1. Government Compliance: Required when agreement involves government funding or reporting requirements
2. International Considerations: Needed when indirect costs involve international operations or multiple jurisdictions
3. Special Industry Requirements: Specific provisions for regulated industries or special sector requirements
4. Cost Sharing Arrangements: When indirect costs are shared among multiple parties or projects
5. Technology and Systems: When specific software or systems are used for cost tracking and allocation
6. Transition Provisions: Required when replacing an existing indirect cost agreement
7. Force Majeure: Provisions for handling indirect costs during unexpected events or disruptions
1. Schedule A - Cost Pool Definitions: Detailed definitions and components of each indirect cost pool
2. Schedule B - Allocation Bases: Specific allocation bases for different cost pools and their calculations
3. Schedule C - Rate Calculation Examples: Step-by-step examples of indirect cost calculations
4. Schedule D - Excluded Costs: List of costs specifically excluded from indirect cost calculations
5. Schedule E - Reporting Templates: Standard templates for indirect cost reporting and documentation
6. Schedule F - Review Procedures: Detailed procedures for periodic rate reviews and adjustments
7. Appendix 1 - Cost Verification Checklist: Checklist for verifying indirect cost calculations and documentation
8. Appendix 2 - Required Documentation: List of required supporting documentation for indirect costs
Authors
Research and Development
Education
Healthcare
Government Services
Defense Contracting
Scientific Services
Professional Services
Manufacturing
Technology
Non-Profit
Construction
Engineering Services
Finance
Accounting
Legal
Compliance
Research Administration
Grants Management
Operations
Project Management
Contracts Administration
Internal Audit
Business Development
Chief Financial Officer
Financial Controller
Cost Accountant
Research Administrator
Grants Manager
Contract Manager
Finance Director
Compliance Officer
Financial Analyst
Project Manager
Research Director
Operations Manager
Legal Counsel
Audit Manager
Business Development Manager
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