A Claim Invoice is a fundamental business document used in Austrian commercial transactions to formally request payment for goods or services. This document type must comply with strict requirements set forth in Austrian legislation, particularly the Value Added Tax Act (UStG) and Commercial Code (UGB). The Claim Invoice serves multiple purposes: it acts as a formal payment request, provides tax documentation, and can be used as evidence in legal proceedings if payment is not received. It must include specific elements such as unique invoice numbers, VAT calculations, and complete company details as required by Austrian law. The document is particularly important for businesses dealing with overdue payments or disputed amounts, as it creates a clear record of the debt claim while maintaining compliance with Austrian invoicing requirements.
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1. Invoice Header: Contains mandatory company information including company name, address, registration numbers, VAT ID, and date
2. Recipient Details: Full legal name and address of the recipient, including their VAT number if applicable
3. Invoice Number: Unique sequential invoice number for identification and tracking
4. Service/Delivery Details: Date of service delivery or goods supplied, location, and reference to relevant contracts or purchase orders
5. Description of Claims: Detailed itemization of amounts being claimed, including quantities, unit prices, and descriptions
6. Calculation Summary: Subtotal, VAT calculations, and total amount claimed
7. Payment Terms: Due date, payment methods, bank details, and any late payment penalties
8. Legal Notices: Mandatory legal statements and notices required under Austrian law
1. Previous Correspondence: Reference to prior communications, to be included when the claim follows previous demands or negotiations
2. Interest Calculation: Include when claiming statutory interest on overdue amounts
3. Discount Terms: Include when offering early payment discounts
4. Purchase Order Reference: Include when the claim relates to specific purchase orders
5. Delivery Notes Reference: Include when claiming for delivered goods with corresponding delivery documentation
1. Schedule A - Detailed Calculation: Breakdown of claimed amounts including any complex calculations or formulas used
2. Schedule B - Supporting Documents: Copies of relevant delivery notes, timesheets, or other evidence supporting the claim
3. Schedule C - Previous Invoices: Copies of any previous related invoices or payment history
4. Appendix 1 - Terms and Conditions: Standard terms and conditions applicable to the claim, if not previously provided
5. Appendix 2 - VAT Summary: Detailed VAT calculations and breakdowns for cross-border transactions or complex VAT scenarios
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Professional Services
Retail
Wholesale Trade
Information Technology
Consulting
Healthcare
Transportation and Logistics
Real Estate
Financial Services
Engineering
Telecommunications
Energy and Utilities
Relevant Teams
Finance
Accounts Receivable
Legal
Tax
Treasury
Credit Control
Collections
Billing
Accounting
Financial Operations
Relevant Roles
Accounts Receivable Manager
Credit Controller
Financial Controller
Billing Specialist
Finance Director
Accounts Manager
Collections Specialist
Chief Financial Officer
Bookkeeper
Tax Manager
Finance Operations Manager
Treasury Manager
Credit Risk Manager
Billing Coordinator
Financial Analyst
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