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Trust Meeting Minutes

Trust Meeting Minutes Template for United Arab Emirates

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Key Requirements PROMPT example:

Trust Meeting Minutes

"I need Trust Meeting Minutes for a quarterly trust board meeting scheduled for March 15, 2025, documenting the appointment of new investment managers and reviewing the trust's real estate portfolio performance in Dubai."

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Document background
Trust Meeting Minutes are essential governance documents used to record the proceedings and decisions of trust board meetings in the United Arab Emirates. These minutes must be maintained in accordance with Federal Decree-Law No. 19 of 2020 on Trusts and any applicable free zone regulations. The document is used whenever formal trust meetings are held, whether regular scheduled meetings or special sessions, and includes detailed information about attendees, discussions, resolutions, and actions taken regarding trust administration, asset management, and beneficiary matters. Trust Meeting Minutes serve multiple purposes: they provide a legal record of decisions, demonstrate proper governance, support regulatory compliance, and offer protection for trustees by documenting their decision-making process. They are particularly important in the UAE context where trust law is relatively new and establishing clear documentation trails is crucial for legal and regulatory purposes.
Suggested Sections

1. Meeting Details: Date, time, location (physical or virtual) of the meeting, and type of meeting (regular/special)

2. Trust Information: Name of the trust, registration details, and governing law reference

3. Attendees and Quorum: List of trustees present, apologies for absence, other attendees (advisors, etc.), and confirmation of quorum

4. Chairman and Secretary: Identification of meeting chairman and appointed secretary

5. Previous Minutes: Review and approval of previous meeting minutes

6. Matters Arising: Discussion of any ongoing matters from previous meetings

7. Trust Performance Review: Overview of trust performance, including financial status and asset management

8. Trustee Decisions and Resolutions: Formal recording of all decisions made and resolutions passed during the meeting

9. Next Meeting: Date and location of next scheduled meeting

10. Closure: Time of meeting closure and signature section

Optional Sections

1. Investment Review: Detailed review of investment performance and decisions - include when investment matters were discussed

2. Beneficiary Matters: Discussion of specific beneficiary requests or distributions - include when beneficiary matters were addressed

3. Risk Assessment: Review of risk factors and mitigation strategies - include when risk review was conducted

4. Compliance Update: Review of regulatory compliance matters - include when compliance issues were discussed

5. Professional Advisors' Reports: Summary of any external advisors' presentations or reports - include when advisors presented to the meeting

6. Trust Deed Amendments: Details of any proposed or approved amendments to the trust deed - include when relevant changes were discussed

Suggested Schedules

1. Attendance Register: Detailed list of all attendees with their signatures or electronic attendance confirmation

2. Financial Reports: Copies of financial statements or reports discussed during the meeting

3. Investment Reports: Detailed investment performance reports or proposals referenced in the meeting

4. Resolution Documents: Full text of any formal resolutions passed during the meeting

5. Supporting Documentation: Any additional documents referenced or presented during the meeting

6. Power of Attorney / Proxy Forms: Copies of any proxy forms or powers of attorney used for the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses






















Relevant Industries

Financial Services

Wealth Management

Private Banking

Family Office Services

Legal Services

Corporate Services

Asset Management

Trust Services

Estate Planning

Private Equity

Real Estate Investment

Islamic Finance

Relevant Teams

Legal

Compliance

Trust Administration

Corporate Secretariat

Risk Management

Investment Management

Wealth Management

Corporate Governance

Operations

Finance

Board Secretariat

Executive Office

Relevant Roles

Trust Administrator

Trustee

Trust Manager

Compliance Officer

Legal Counsel

Company Secretary

Trust Secretary

Investment Manager

Wealth Manager

Risk Manager

Trust Operations Manager

Trust Accountant

Trust Director

Board Member

Trust Protector

Executive Director

Managing Director

Head of Trust Services

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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