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Letter Of Authorization To Release Vehicle Template for United Arab Emirates

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Key Requirements PROMPT example:

Letter Of Authorization To Release Vehicle

"I need a Letter of Authorization to Release Vehicle for my Toyota Land Cruiser to be collected by my brother from Al Futtaim Motors Dubai on March 15, 2025, as I will be traveling abroad; the authorization should be valid for one week only."

Document background
The Letter of Authorization to Release Vehicle is a crucial document in UAE vehicle transactions where the owner cannot personally handle the vehicle release or collection. This document, compliant with UAE Federal Traffic Laws and RTA regulations, enables smooth transfer of vehicle possession while protecting all parties' interests. It must include specific details such as the vehicle identification, owner information, authorized person's details, and the scope of authorization. The letter is commonly used in situations involving dealership services, vehicle maintenance release, corporate fleet management, or when personal circumstances prevent the owner from being present. UAE jurisdiction requires the document to be properly formatted, potentially notarized, and sometimes accompanied by Arabic translation.
Suggested Sections

1. Letter Header: Date, recipient details (dealership/authority name and address), and reference number if applicable

2. Subject Line: Clear indication that this is an Authorization Letter for Vehicle Release

3. Authorizer Details: Full name, Emirates ID number, contact details, and address of the person giving authorization

4. Authorized Person Details: Full name, Emirates ID number, and contact details of the person being authorized

5. Vehicle Details: Complete vehicle information including make, model, year, color, chassis number, and plate number

6. Authorization Statement: Clear statement of the authority being granted and its scope

7. Duration of Authorization: Validity period of the authorization

8. Declaration: Statement confirming the authorizer's legal capacity to grant this authorization

9. Signature Block: Space for authorizer's signature, date, and contact information

Optional Sections

1. Corporate Authorization: Additional section required when the vehicle is company-owned, including company details and authorized signatory information

2. Witness Section: Space for witness details and signatures, recommended for additional verification

3. Special Instructions: Any specific conditions or instructions for the vehicle release

4. Translation Notice: Required when the letter needs to be in both Arabic and English

5. Power of Attorney Reference: Required when the authorization is being given by someone acting under a Power of Attorney

Suggested Schedules

1. Copy of Emirates ID: Authenticated copies of Emirates IDs for both authorizer and authorized person

2. Vehicle Registration Card: Copy of current vehicle registration card

3. Insurance Documents: Copies of valid insurance documentation if relevant to the release

4. Corporate Documents: Trade license and authorization documents if vehicle is company-owned

5. Power of Attorney: Copy of Power of Attorney document if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses
















Relevant Industries

Automotive

Transportation

Fleet Management

Insurance

Banking & Finance

Logistics

Car Rental

Corporate Services

Public Sector

Relevant Teams

Legal

Operations

Fleet Management

Administration

Compliance

Documentation

Transport Operations

Customer Service

Risk Management

Vehicle Registration

Relevant Roles

Fleet Manager

Operations Manager

Administrative Officer

Legal Counsel

Compliance Officer

Vehicle Registration Officer

Transport Coordinator

Logistics Manager

Corporate Services Manager

Dealership Manager

Customer Service Representative

Documentation Specialist

Risk Management Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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