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A Sick Pay Form is an official document UAE employees submit when taking medical leave to claim their sick pay entitlements. This standardized form helps track employee absences and ensures compliance with UAE Labor Law, which guarantees paid sick leave after a three-month probation period.

The form typically requires a medical certificate from a licensed healthcare provider, dates of absence, and employee details. Companies use these records to calculate sick leave benefits, which start at full pay for the first 15 days and decrease for longer periods, following UAE employment regulations. Most employers in Dubai and other emirates have integrated these forms into their HR systems.

Submit a Sick Pay Form immediately when illness prevents you from working in the UAE. This document becomes essential from your first day of medical absence, even if you're working remotely. Under UAE Labor Law, you'll need to accompany this form with a medical certificate within 48 hours of taking sick leave.

Complete the Sick Pay Form for any health-related absence, including medical appointments, surgery recovery, or emergency treatment. Filing promptly helps protect your sick pay entitlements and keeps your employer's attendance records accurate. Remember to submit a new form for each separate illness period, as UAE regulations require distinct documentation for different medical events.

• Standard Medical Leave Form: The basic version used for regular sick days, requiring employee details, dates, and a doctor's certificate.
• Extended Illness Form: A detailed variation for absences exceeding 15 days, including additional medical documentation and payment calculation sections.
• Emergency Medical Form: A simplified version for sudden illnesses, allowing provisional submission before full medical documentation.
• Chronic Condition Form: Specialized format for ongoing health conditions, including treatment schedules and regular review dates.
• Digital HR Portal Version: Online adaptation of the standard form, integrated with UAE-compliant HR systems for streamlined processing.

• Employees: Submit Sick Pay Forms when taking medical leave, ensuring proper documentation of their illness and eligibility for sick pay benefits.
• HR Managers: Process and validate forms, track employee sick leave balances, and ensure compliance with UAE labor regulations.
• Medical Practitioners: Provide official certificates confirming illness and treatment details, which must accompany the form.
• Line Managers: Review and approve sick leave requests, manage team coverage during absences.
• Payroll Officers: Calculate sick pay entitlements based on submitted forms and adjust salary payments accordingly.

• Personal Details: Gather employee ID, full name, department, and contact information as registered with the company.
• Medical Documentation: Obtain a valid medical certificate from a UAE-licensed healthcare provider within 48 hours.
• Absence Dates: Note exact start and expected end dates of sick leave, including any partial workdays.
• Employment Status: Confirm completion of probation period and current sick leave balance.
• Manager Details: Include immediate supervisor's name and department for approval routing.
• Supporting Evidence: Attach any additional medical reports or prescriptions required by company policy.

• Employee Declaration: Clear statement of illness or medical condition requiring leave, signed by the employee.
• Medical Verification: Space for healthcare provider's details, certification, and official stamp as per UAE Labor Law.
• Leave Duration: Specific dates and calculation of sick days in accordance with Article 83 provisions.
• Payment Terms: Clear breakdown of full, half, or quarter pay periods based on accumulated sick leave.
• Approval Section: Designated spaces for line manager and HR signatures with dates.
• Privacy Notice: Statement on confidential handling of medical information under UAE data protection laws.

While both serve important HR functions, a Sick Pay Form differs significantly from a Return to Work Form. Understanding these differences helps ensure proper documentation and compliance with UAE labor regulations.

• Timing of Submission: Sick Pay Forms are submitted at the start of medical leave, while Return to Work Forms are completed upon returning to duties.
• Purpose: Sick Pay Forms initiate compensation during illness, whereas Return to Work Forms document fitness to resume duties and any needed workplace accommodations.
• Medical Documentation: Sick Pay Forms require current illness certification, while Return to Work Forms need medical clearance confirming recovery.
• Payment Processing: Sick Pay Forms trigger salary adjustments based on UAE sick leave entitlements; Return to Work Forms don't affect compensation directly.
• Workplace Integration: Return to Work Forms outline any necessary workplace modifications, while Sick Pay Forms focus solely on absence documentation.