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A Sick Pay Form is the official document South African employees use to claim payment when they're off work due to illness. It works together with a valid medical certificate to help workers get their sick leave benefits under the Basic Conditions of Employment Act.

When you submit this form to your employer, it creates a clear record of your sick leave dates and helps payroll process your sick pay correctly. Most SA companies require you to fill it out within 24 hours of returning to work, along with attaching your doctor's note if you were sick for more than two consecutive days.

Submit a Sick Pay Form to your employer when you need time off work due to illness or injury in South Africa. Use it immediately after returning from sick leave, especially if you've been absent for more than two consecutive days and have a doctor's certificate.

The form proves essential during flu season, after medical procedures, or when dealing with chronic conditions that require regular treatment. Filing it promptly helps protect your sick leave benefits under SA labor law and ensures accurate payment. Remember to include specific dates, your medical certificate number, and any relevant treatment details your employer needs for their records.

• Standard Employee Sick Pay Form: The basic version used by most companies, featuring spaces for personal details, absence dates, and medical certificate information
• Extended Illness Form: A detailed version for longer absences over 14 days, requiring comprehensive medical documentation
• Temporary Worker Sick Pay Form: Modified for contract workers, reflecting different benefit calculations under SA labor law
• Digital Submission Format: Online versions integrated with HR systems, including electronic signature capabilities
• Industry-Specific Forms: Customized versions for sectors like mining or healthcare, with additional health and safety reporting requirements

• Employees: Submit Sick Pay Forms when taking leave due to illness, providing personal details and medical certificates
• HR Departments: Process forms, verify documentation, and maintain sick leave records for compliance
• Line Managers: Review and approve forms, manage team attendance, and plan workforce coverage
• Payroll Staff: Calculate sick pay based on submitted forms and process payments according to labor laws
• Medical Practitioners: Issue supporting medical certificates that validate the sick leave claims
• Labour Inspectors: May review forms during compliance audits to ensure proper sick leave administration

• Personal Details: Gather employee number, full name, department, and contact information
• Leave Dates: Record exact dates of absence, including partial days if applicable
• Medical Documentation: Attach doctor's certificate for absences longer than two days
• Employment Status: Confirm employment type and length of service for benefit calculation
• Company Policy: Review your organization's sick leave policy requirements
• Supporting Evidence: Include any additional medical receipts or treatment documentation
• Submission Timeline: Submit within 24 hours of returning to work for prompt processing

• Employee Information: Full name, ID number, employee number, and department details as per BCEA requirements
• Absence Details: Precise dates of sick leave, including start and end dates
• Medical Certification: Space for doctor's details and certificate number for validating the illness
• Leave Balance: Current sick leave cycle information and remaining days
• Declaration Section: Employee statement confirming truthfulness of information provided
• Approval Fields: Designated spaces for manager and HR signatures
• Privacy Notice: POPIA-compliant statement about handling medical information
• Company Details: Official letterhead with registered business information

The Sick Pay Form is often confused with a Return to Work Form, but they serve distinct purposes in South African workplace management.

• Primary Purpose: Sick Pay Forms focus on claiming payment during illness-related absence, while Return to Work Forms document an employee's fitness to resume duties after extended leave
• Timing of Use: Submit Sick Pay Forms immediately after returning from illness, whereas Return to Work Forms must be completed before resuming work duties
• Required Documentation: Sick Pay Forms need medical certificates proving illness, but Return to Work Forms require fitness-for-duty certifications
• Legal Framework: Sick Pay Forms align with BCEA sick leave provisions, while Return to Work Forms follow occupational health and safety regulations
• Processing Department: Payroll typically handles Sick Pay Forms, whereas HR and Safety officers manage Return to Work Forms