Work Experience Form

Work Experience Form Template for South Africa

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Key Requirements PROMPT example:

"I need a Work Experience Form for a 6-month IT internship program starting March 2025, compliant with South African data protection laws and including specific provisions for handling sensitive technical information and remote work arrangements."

Document background

The Work Experience Form serves as a crucial document in South Africa's skills development landscape, bridging the gap between academic learning and practical workplace experience. It is designed for use when organizations offer structured workplace learning opportunities, whether as part of formal educational programs, learnerships, or independent work experience initiatives. The form encompasses all necessary legal and practical aspects required by South African legislation, including the Skills Development Act and Basic Conditions of Employment Act. It provides a framework for documenting the terms of the work experience, learning objectives, supervision arrangements, and responsibilities of all parties involved. This document is particularly important in the context of South Africa's emphasis on youth skills development and employment equity, helping to formalize and standardize work experience programs across various sectors of the economy.

Suggested Sections

1. Student/Participant Details: Personal information of the work experience participant including full name, ID number, contact details, and educational institution

2. Host Organization Details: Complete information about the company/organization offering the work experience, including registration details and contact person

3. Work Experience Program Details: Specific information about the position, department, duration of work experience, and working hours

4. Learning Objectives: Clear outline of the skills and experience the participant is expected to gain during the program

5. Supervision Arrangements: Details of the designated supervisor and reporting structure

6. Health and Safety Declaration: Confirmation of health and safety briefing and relevant workplace safety protocols

7. Code of Conduct: Expected behavior, dress code, and workplace protocols the participant must follow

8. Confidentiality Agreement: Terms regarding handling of confidential information and intellectual property

9. Signatures: Space for signatures of all parties (participant, host organization representative, and educational institution if applicable)

Optional Sections

1. Stipend Details: To be included when the work experience includes any form of payment or allowance

2. Transportation Arrangements: Include when the organization provides or arranges transport for the participant

3. Accommodation Provisions: Required when the organization provides or arranges accommodation for the participant

4. Insurance Coverage: Details of any additional insurance coverage provided, beyond standard workplace coverage

5. Academic Credit Requirements: Include when the work experience is part of an academic program with specific assessment requirements

6. International Student Provisions: Additional requirements for international students, including visa obligations

Suggested Schedules

1. Schedule A: Weekly Time Sheet Template: Standard template for recording hours worked and activities undertaken

2. Schedule B: Learning Outcomes Matrix: Detailed breakdown of specific skills and competencies to be developed

3. Schedule C: Assessment Criteria: Evaluation metrics and performance indicators for the work experience period

4. Schedule D: Emergency Contact Information: Comprehensive list of emergency contacts for both participant and organization

5. Appendix 1: Workplace Policies: Relevant organizational policies applicable to work experience participants

6. Appendix 2: Safety Procedures: Detailed safety protocols and emergency procedures specific to the work environment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Information Technology

Manufacturing

Healthcare

Education

Mining

Retail

Agriculture

Construction

Professional Services

Media and Communications

Tourism and Hospitality

Public Sector

Non-Profit Organizations

Engineering

Legal Services

Relevant Teams

Human Resources

Legal

Learning and Development

Compliance

Graduate Recruitment

Training

Talent Management

Employee Relations

Operations

Administration

Relevant Roles

Human Resources Manager

Training and Development Coordinator

Workplace Supervisor

Department Manager

Learning and Development Specialist

Skills Development Facilitator

HR Administrator

Compliance Officer

Legal Counsel

Graduate Program Coordinator

Internship Coordinator

Student Affairs Officer

Career Development Advisor

Talent Management Specialist

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Authors

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