¶¶Òõ¶ÌÊÓƵ

All Countries
Corporate Governance
Secretary Meeting Minutes

Secretary Meeting Minutes Template for South Africa

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Secretary Meeting Minutes

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Secretary Meeting Minutes

"I need Secretary Meeting Minutes for our quarterly board meeting scheduled for March 15, 2025, for a JSE-listed company, ensuring compliance with both Companies Act and JSE listing requirements."

Celebrated by
Collaborations with
Investors
Document background
Secretary Meeting Minutes serve as the official record of organizational meetings in South Africa, documenting key discussions, decisions, and actions taken during board, shareholder, or committee meetings. This document type is mandated by the Companies Act 71 of 2008 and must be maintained as part of the company's official records. Meeting minutes are crucial for corporate governance, providing legal protection and historical documentation of company decisions. They must be prepared and maintained in accordance with South African legal requirements, including proper authentication by the chairperson and secure storage. The minutes serve as evidence in legal proceedings and are often reviewed during audits, due diligence processes, and regulatory compliance checks.
Suggested Sections

1. Meeting Details: Date, time, venue, and type of meeting (board, shareholders, committee)

2. Attendance: List of present members, apologies, invitees, and quorum confirmation

3. Previous Minutes: Confirmation and adoption of previous meeting minutes

4. Matters Arising: Updates on action items from previous meeting

5. New Business: Discussion of agenda items and decisions made

6. Action Items: List of tasks assigned, responsible persons, and deadlines

7. Next Meeting: Date and time of next scheduled meeting

8. Closure: Time of meeting conclusion and chairperson's signature

Optional Sections

1. Voting Results: Detailed voting outcomes when formal votes are taken on specific matters

2. Committee Reports: When committees present reports to the main board or meeting

3. Financial Review: When financial matters are discussed and need detailed recording

4. Risk Management Updates: When risk-related matters are discussed

5. Declarations of Interest: When conflicts of interest are declared by participants

6. Special Resolutions: When special resolutions are proposed and voted upon

Suggested Schedules

1. Attendance Register: Signed attendance sheet of all participants

2. Meeting Agenda: Original agenda distributed for the meeting

3. Presentation Materials: Copies of any presentations or reports presented

4. Supporting Documents: Referenced documents, reports, or correspondence

5. Proxy Forms: If applicable, proxy forms submitted for the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
























Clauses


















Relevant Industries

Financial Services

Mining

Manufacturing

Technology

Healthcare

Retail

Professional Services

Education

Non-Profit

Real Estate

Energy

Telecommunications

Construction

Agriculture

Transportation

Relevant Teams

Legal

Compliance

Corporate Governance

Board Support

Administrative Support

Executive Office

Corporate Secretariat

Risk Management

Corporate Affairs

Regulatory Affairs

Relevant Roles

Company Secretary

Board Secretary

Corporate Governance Officer

Legal Counsel

Compliance Officer

Board Director

Executive Assistant

CEO

Managing Director

Committee Chairman

Administrative Assistant

Governance Manager

Risk Officer

Corporate Affairs Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Minutes Of Managing Committee Meeting

A formal South African corporate document recording proceedings and decisions of management committee meetings, compliant with local company law and governance requirements.

find out more

Minutes Of Meeting Of Incorporated Trustees

A legally compliant record of incorporated trustees' meeting proceedings and resolutions under South African trust law.

find out more

Workers Committee Minutes Of Meeting

Official record of Workers Committee meetings in South Africa, documenting worker-management discussions and decisions in compliance with South African labor laws.

find out more

Corporate Meeting Minutes

Template for recording corporate meeting proceedings in compliance with South African company law and governance requirements.

find out more

Risk Management Committee Minutes

Official minutes documenting Risk Management Committee proceedings and decisions in South Africa, aligned with Companies Act and King IV requirements.

find out more

Meeting Minutes Form

A South African compliant document for recording official meeting proceedings, decisions, and actions in accordance with local corporate governance requirements.

find out more

General Meeting Minutes

A formal record of corporate meeting proceedings compliant with South African Companies Act requirements and corporate governance standards.

find out more

Club Meeting Minutes

A formal record of club meeting proceedings and decisions in accordance with South African legal requirements.

find out more

Site Meeting Minutes

A formal record of construction project meetings in South Africa, documenting decisions, progress, and compliance with local construction regulations.

find out more

In Camera Meeting Minutes

South African corporate governance document recording confidential proceedings of private board or committee meetings, subject to local company law and governance requirements.

find out more

Executive Meeting Minutes

South African Executive Meeting Minutes documenting corporate decisions and proceedings in compliance with Companies Act requirements and King IV Code principles.

find out more

Community Meeting Minutes

Official record of community meeting proceedings and decisions in South Africa, compliant with local governance legislation and record-keeping requirements.

find out more

Minutes Of First Board Meeting After Incorporation

South African corporate document recording key decisions and appointments made at a company's first board meeting post-incorporation.

find out more

Minutes Of Board Meeting Of Private Company

Official record of a private company's board meeting proceedings and decisions in South Africa, compliant with the Companies Act 71 of 2008.

find out more

Monthly Minutes

A South African law-governed service agreement for professional minute-taking services, establishing terms for regular meeting documentation services.

find out more

New Business In Meeting Minutes

Official minutes documenting the inaugural meeting of a new business entity in South Africa, recording key founding decisions and appointments under South African company law.

find out more

Meeting Minutes For LLC

A legally required document under South African law that records the proceedings and decisions made during an LLC's official meetings.

find out more

Secretary Meeting Minutes

South African compliant meeting minutes template aligned with Companies Act requirements and corporate governance standards.

find out more

Research Meeting Minutes

Official documentation of research meetings in South Africa, recording key discussions and decisions while ensuring compliance with local research legislation.

find out more

Trust Meeting Minutes

Official record of trust meeting proceedings and decisions in South Africa, compliant with Trust Property Control Act requirements.

find out more

Kick Off Meeting Minutes

Official record of project initiation meeting proceedings and decisions, compliant with South African corporate governance requirements.

find out more

Association Meeting Minutes

Official record of an association meeting proceedings and decisions in South Africa, complying with local corporate governance and record-keeping requirements.

find out more

Decision Minutes

A formal South African corporate document recording official decisions made during organizational meetings, compliant with local company law requirements.

find out more

Annual Meeting Minutes

Official record of a company's annual general meeting proceedings and decisions, compliant with South African corporate law requirements.

find out more

Informal Meeting Minutes

A template for recording informal meeting proceedings in South African organizations, capturing key discussions and decisions while maintaining compliance with local business practices.

find out more

Family Meeting Minutes

A legally-compliant record of family meeting proceedings and decisions under South African law, documenting key discussions and resolutions for family governance purposes.

find out more

Project Meeting Minutes

A formal record of project meeting proceedings and decisions, compliant with South African corporate governance requirements and legislation.

find out more

Departmental Meeting Minutes

Official record of South African departmental meeting proceedings, decisions, and actions, compliant with national administrative law requirements.

find out more

Sales Meeting Minutes

A legally compliant record of sales meetings under South African law, documenting key sales discussions, decisions, and action items.

find out more

Construction Meeting Minutes

Legal record of construction project meetings in South Africa, documenting project progress, safety compliance, and key decisions.

find out more

Committee Minutes

A formal record of committee meetings and decisions in South Africa, compliant with the Companies Act and corporate governance requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.