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Research Meeting Minutes serve as the official record of research-related meetings conducted within South African jurisdiction. These documents are essential for maintaining transparency, accountability, and continuity in research projects, whether in academic, corporate, or public research settings. They must comply with South African legislation, including POPIA, PAIA, and research-specific regulations. The minutes typically capture attendee information, discussion points, decisions made, action items, and resource allocations. They are particularly crucial for funded research projects where documentation requirements are strict and for collaborative research involving multiple stakeholders. These documents often form part of the official project documentation and may be required for audit purposes, funding compliance, or ethics committee reviews.

1. Meeting Information: Date, time, location (physical/virtual), meeting type, project reference

2. Attendees: List of present and absent members, including their roles and affiliations

3. Approval of Previous Minutes: Status of previous meeting's minutes and any corrections

4. Agenda Items: List of topics discussed, following the pre-circulated agenda

5. Discussion Points: Detailed record of key discussions, decisions, and rationale

6. Action Items: Tasks assigned, responsible persons, and deadlines

7. Next Meeting: Date, time, and location of the next scheduled meeting