Salon Client Intake Form

Salon Client Intake Form Template for South Africa

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Key Requirements PROMPT example:

"I need a Salon Client Intake Form for my luxury wellness spa in Cape Town that includes extensive sections on chemical treatments and premium services liability, with particular emphasis on international client documentation and high-value treatment consents."

Document background

The Salon Client Intake Form is a fundamental document used in the South African beauty and wellness industry to establish and maintain professional client relationships while ensuring regulatory compliance. This document is typically completed before providing any salon services, collecting crucial information about the client's personal details, medical history, and service preferences. It incorporates specific requirements from South African legislation, including POPIA for data protection and the Consumer Protection Act for service delivery standards. The form serves multiple purposes: risk management through medical history collection, legal protection through appropriate disclaimers and consents, and operational efficiency through comprehensive client profiling. It's designed to be completed at first visit and updated periodically to maintain accurate records.

Suggested Sections

1. Personal Information: Client's basic contact details including full name, ID number, contact numbers, email, and physical address

2. Emergency Contact Details: Name and contact information for emergency situations

3. Medical History: Essential health information including allergies, skin conditions, medications, and relevant medical conditions

4. Hair/Skin History: Previous treatments, current hair/skin condition, and known sensitivities

5. Consent and Liability: Client's acknowledgment of risks and consent to treatments

6. POPIA Compliance Statement: Declaration of how personal information will be collected, stored, and used

7. Client Signature: Space for client signature and date, confirming all information provided is accurate

Optional Sections

1. Service Preferences: Used when the salon wants to track client preferences for regular services

2. Photography Consent: Include when the salon wishes to take before/after photos or use client photos for marketing

3. COVID-19 Declaration: Include during health emergencies for additional health screening

4. Product Sensitivity Test Consent: Include for salons offering chemical treatments requiring patch tests

5. Payment and Cancellation Policy: Include if the salon has specific booking or payment requirements

Suggested Schedules

1. Service Menu Reference: Current list of services and treatments offered by the salon

2. Patch Test Record: Log of sensitivity tests performed and results

3. Treatment History Log: Record of past services and treatments received by the client

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Beauty and Wellness

Personal Care Services

Health and Beauty

Cosmetics

Professional Services

Spa and Wellness Centers

Hair Care

Skincare

Relevant Teams

Operations

Front Desk

Client Services

Legal & Compliance

Beauty Services

Administration

Customer Relations

Treatment

Reception

Relevant Roles

Salon Owner

Salon Manager

Hair Stylist

Beauty Therapist

Nail Technician

Spa Manager

Esthetician

Compliance Officer

Reception Coordinator

Client Relations Manager

Beauty Consultant

Treatment Specialist

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Let's create your Salon Client Intake Form

Authors

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