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The Letter of Reprimand for Employee Behavior is a crucial document in South African workplace disciplinary procedures, serving as a formal written warning in the progressive discipline process. It is typically used when verbal warnings have proven ineffective or when the severity of the misconduct warrants immediate written documentation. The document must align with the requirements of the Labour Relations Act 66 of 1995 and the Code of Good Practice on Dismissal, ensuring procedural fairness and clear communication. It includes specific details about the misconduct, references to company policies, expected corrections, and consequences of non-compliance. This formal warning becomes part of the employee's personnel file and may be referenced in future disciplinary actions, making it essential for proper documentation and legal compliance in South African employment relationships.

1. Header Information: Company letterhead, date, reference number, and document classification (CONFIDENTIAL)

2. Employee Information: Full name, employee ID, position, department, and immediate supervisor

3. Subject Line: Clear indication that this is a formal letter of reprimand

4. Incident Details: Specific description of the misconduct or behavior issue, including dates, times, and locations

5. Previous Warnings: Reference to any previous verbal or written warnings related to similar behavior

6. Company Policies: Citation of specific company policies, procedures, or standards that were violated

7. Impact Statement: Description of how the behavior affects the workplace, colleagues, or company operations

8. Required Correction: Clear statement of expected behavior changes and improvement requirements

9. Consequences: Outline of immediate consequences and potential future disciplinary actions if behavior continues

10. Support Resources: Information about available resources to help employee improve (e.g., training, counseling)

11. Timeline: Specific timeframe for expected improvement and review period

12. Acknowledgment: Space for signatures of all relevant parties and date of acknowledgment