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Grievance Withdrawal Letter

Grievance Withdrawal Letter Template for South Africa

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Key Requirements PROMPT example:

Grievance Withdrawal Letter

"I need a Grievance Withdrawal Letter to withdraw my workplace discrimination grievance filed on January 15, 2025, as the matter has been resolved through mediation with my department head, and I want to include a reference to the informal resolution reached."

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Document background
The Grievance Withdrawal Letter is a crucial document in South African employment law that provides a formal mechanism for employees to withdraw previously filed workplace grievances. This document becomes necessary when an employee decides to discontinue a grievance process, whether due to successful resolution, changed circumstances, or other reasons. The letter must comply with South African labor legislation, particularly the Labour Relations Act 66 of 1995, and may be required at any stage of the grievance process, including during internal proceedings or after referral to the CCMA. It should clearly identify the original grievance, state the withdrawal, and include any relevant terms or conditions. The document serves as protection for both the employer and employee by formally documenting the end of the grievance process.
Suggested Sections

1. Letterhead and Date: Company letterhead (if applicable) and current date

2. Recipient Details: Full name, title, and address of the person/department handling the grievance

3. Reference Information: Original grievance reference number, date of original grievance, and any other relevant reference numbers

4. Subject Line: Clear indication that this is a grievance withdrawal letter

5. Opening Statement: Brief reference to the original grievance and its filing date

6. Withdrawal Declaration: Clear and unambiguous statement of withdrawal of the grievance

7. Closure: Professional closing statement, signature block with full name and employee details

Optional Sections

1. Reason for Withdrawal: Optional explanation of why the grievance is being withdrawn, used when context would be helpful or is required by company policy

2. Settlement Reference: Reference to any settlement or resolution reached, used when the withdrawal is part of a settlement agreement

3. Acknowledgment of Resolution: Statement acknowledging that the issue has been resolved satisfactorily, used when the grievance was resolved through informal means

4. Conditions of Withdrawal: Any conditions attached to the withdrawal, used when the withdrawal is conditional upon certain actions or agreements

5. Future Rights Reservation: Statement reserving the right to raise the issue in the future if necessary, used when appropriate to protect employee's interests

Suggested Schedules

1. Original Grievance Form: Copy of the original grievance form or complaint that is being withdrawn

2. Settlement Agreement: If applicable, any settlement agreement that led to the withdrawal

3. Related Correspondence: Any relevant email exchanges or meeting minutes related to the resolution of the grievance

4. Witness Statements: If applicable, any witness statements or supporting documentation that formed part of the original grievance

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

















Clauses















Relevant Industries

Manufacturing

Mining

Financial Services

Retail

Healthcare

Education

Information Technology

Construction

Agriculture

Public Sector

Transportation

Hospitality

Professional Services

Telecommunications

Energy

Relevant Teams

Human Resources

Legal

Industrial Relations

Employee Relations

Compliance

Operations Management

Senior Management

Labor Relations

Administrative Support

Corporate Governance

Relevant Roles

HR Manager

HR Officer

Employee Relations Manager

Industrial Relations Manager

Legal Counsel

Compliance Officer

Line Manager

Department Head

Union Representative

Shop Steward

General Manager

Managing Director

Operations Manager

Human Resources Director

Labor Relations Specialist

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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