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Ending Tenancy Letter

Ending Tenancy Letter Template for South Africa

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Key Requirements PROMPT example:

Ending Tenancy Letter

"I need an Ending Tenancy Letter to inform my tenant that I won't be renewing their lease when it expires on March 31, 2025, providing the standard two months' notice as required by South African law."

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Document background
The Ending Tenancy Letter is a crucial document in South African property law that formally communicates the intention to terminate a lease agreement. It must comply with the Rental Housing Act 50 of 1999 and related legislation, including the Consumer Protection Act and Prevention of Illegal Eviction Act. This document is used when either a landlord or tenant wishes to end a lease agreement, whether at the natural conclusion of the term or through early termination. The letter must include specific details such as property information, termination date, notice period compliance, and arrangements for final inspections and settlements. It serves as legal proof of notice and helps ensure a smooth transition while protecting both parties' rights under South African law.
Suggested Sections

1. Sender Details: Full name and contact details of the party sending the notice (landlord or tenant)

2. Recipient Details: Full name and contact details of the party receiving the notice

3. Property Details: Complete address and description of the rental property

4. Notice of Termination: Clear statement of intention to terminate the lease, including the effective date of termination

5. Legal Basis: Reference to relevant clause in lease agreement or applicable law justifying the termination

6. Current Lease Details: Reference to the existing lease agreement, including its start date and current terms

7. Handover Requirements: Specifications for property inspection, key return, and condition requirements

8. Final Account Settlement: Details regarding final rent payment, deposit return, and settlement of utilities

9. Signature and Date: Space for formal signature and dating of the notice

Optional Sections

1. Reason for Termination: Explanation of why the tenancy is being terminated - required if termination is due to breach or special circumstances

2. Remedial Actions: Required when termination is due to breach and the party has the right to remedy the situation

3. Forwarding Address: New address details for the tenant - useful for deposit return and future correspondence

4. Access Arrangements: Details for property viewings if required during notice period

5. Dispute Resolution: Reference to dispute resolution procedures if there are contested issues

Suggested Schedules

1. Property Condition Report: Current condition of the property and any damage or wear and tear to be addressed

2. Outstanding Payments Schedule: Detailed list of any rent arrears, utility bills, or other amounts owing

3. Maintenance Requirements: List of any repairs or maintenance needed before vacating

4. Inventory Checklist: List of fixtures and fittings to be checked during final inspection

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses















Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Legal Services

Property Development

Facilities Management

Corporate Real Estate

Relevant Teams

Legal

Property Management

Facilities Management

Real Estate Operations

Tenant Relations

Asset Management

Compliance

Operations

Administrative Support

Portfolio Management

Relevant Roles

Property Manager

Facilities Manager

Real Estate Agent

Legal Counsel

Tenant Relations Manager

Corporate Real Estate Manager

Leasing Administrator

Property Administrator

Housing Officer

Rental Coordinator

Asset Manager

Operations Manager

Legal Administrator

Compliance Officer

Property Portfolio Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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