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End Of Tenancy Form Template for South Africa

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Key Requirements PROMPT example:

End Of Tenancy Form

"I need an End of Tenancy Form for a residential property at 123 Beach Road, Cape Town, where the tenant is leaving on March 15, 2025, after completing their full lease term, with a final inspection scheduled for March 10, 2025."

Document background
The End of Tenancy Form is a crucial document used in South African residential and commercial property rentals to formally conclude a lease agreement. It is designed to comply with the South African Rental Housing Act 50 of 1999 and related property legislation, providing a comprehensive framework for documenting the termination process. This document should be used whenever a rental agreement is being terminated, whether at the natural end of the lease or through early termination. It captures essential information including property condition assessments, utility readings, deposit settlements, and confirmation of key returns, while ensuring all parties' rights are protected under South African law. The form serves as both a legal record and a practical checklist for managing the transition of property possession from tenant back to landlord.
Suggested Sections

1. Property and Parties Details: Identification of the rental property address and full details of both landlord and tenant

2. Termination Declaration: Formal statement of tenancy termination, including the effective date and reference to original lease agreement

3. Property Inspection Details: Documentation of the final inspection arrangements and findings, comparing current condition to initial inspection

4. Deposit Settlement: Details of security deposit amount, proposed deductions if any, and agreement on final settlement amount

5. Key Return: Confirmation of all keys and access devices being returned

6. Outstanding Payments: Declaration of any outstanding rent, utilities, or other charges

7. Final Meter Readings: Recording of final utility meter readings and agreement on final bills

8. Forwarding Address: Tenant's new address for correspondence and deposit return

9. Signatures: Space for both parties to sign and date the document

Optional Sections

1. Early Termination Details: Required when the tenancy is being terminated before the original end date, including reasons and any associated penalties

2. Maintenance Issues: Section detailing any ongoing maintenance issues or repairs needed, used when there are unresolved maintenance matters

3. Abandoned Property: Details of any items left behind by tenant and agreed disposal method, included when relevant

4. Professional Cleaning Requirements: Specific cleaning requirements and arrangements, included when professional cleaning is required by the lease

5. Dispute Declaration: Section for recording any disputed items or conditions, included when there are unresolved issues

Suggested Schedules

1. Schedule A: Property Inspection Report: Detailed inspection checklist with photographs documenting the condition of all rooms and fixtures

2. Schedule B: Utility Readings Evidence: Copies of final meter readings with photographs or utility company confirmations

3. Schedule C: Damage Cost Schedule: Itemized list of any damage beyond normal wear and tear with repair/replacement costs

4. Schedule D: Deposit Calculation Worksheet: Detailed breakdown of deposit deductions and calculations

5. Appendix 1: Supporting Photographs: Dated and labeled photographs of property condition, damages, or meter readings

6. Appendix 2: Relevant Correspondence: Copies of any relevant notices or correspondence regarding the termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


























Clauses























Relevant Industries

Real Estate

Property Management

Residential Property

Commercial Property

Legal Services

Property Investment

Housing

Relevant Teams

Legal

Property Management

Real Estate Operations

Tenant Relations

Compliance

Facilities Management

Administrative Support

Portfolio Management

Documentation

Relevant Roles

Property Manager

Real Estate Agent

Letting Agent

Property Administrator

Legal Counsel

Tenancy Relations Officer

Facilities Manager

Housing Officer

Property Portfolio Manager

Lease Administrator

Real Estate Operations Manager

Compliance Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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