The Affidavit of Loss Passport is a mandatory legal document required by South African authorities when an individual needs to report and officially declare a lost or stolen passport. This document is essential for initiating the passport replacement process and is governed by the South African Passports and Travel Documents Act 4 of 1994. The affidavit must contain specific details about the lost passport, circumstances of loss, and personal information of the passport holder. It serves multiple purposes: officially documenting the loss, protecting against potential passport misuse, and initiating the replacement process. This sworn statement must be executed before a Commissioner of Oaths and may be required by various authorities, including the Department of Home Affairs, foreign embassies, and international border control.
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1. Deponent Details: Full legal name, ID number, residential address, and contact details of the person making the affidavit
2. Lost Passport Details: Information about the lost passport including passport number, date of issue, place of issue, and expiry date
3. Circumstances of Loss: Detailed account of when, where, and how the passport was lost or stolen, including the last time it was seen and any relevant contextual information
4. Actions Taken: Description of steps taken after discovering the loss, such as police report filing and searching for the document
5. Declaration of Truth: Formal statement confirming that all information provided is true and correct to the best of the deponent's knowledge
6. Oath/Certification: Space for the oath to be taken and for the Commissioner of Oaths to sign and stamp
1. Police Case Reference: Include when a police report has been filed, providing the case number and police station details
2. Urgent Travel Plans: Include when there are immediate travel plans requiring expedited passport replacement
3. Previous Loss History: Include if this is not the first time the deponent has lost a passport
4. Additional Identity Verification: Include when additional identity documents were also lost along with the passport
1. Copy of Police Report: Certified copy of the police report filed regarding the lost passport (if applicable)
2. Copy of ID Document: Certified copy of the deponent's ID document or other formal identification
3. Proof of Travel Bookings: Copies of travel bookings or itineraries if urgent replacement is needed
4. Copy of Lost Passport: If available, photocopy of the lost passport kept for record purposes
Relevant legal definitions
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Immigration Services
Travel and Tourism
Corporate Services
Government Services
Education (International Students)
International Trade
Diplomatic Services
Professional Services
Healthcare (International Medical Travel)
Relevant Teams
Human Resources
Legal
Compliance
Global Mobility
International Operations
Risk Management
Travel Services
Administrative Services
Government Relations
International Student Services
Relevant Roles
Human Resources Manager
Global Mobility Specialist
Immigration Lawyer
Travel Coordinator
Compliance Officer
International Student Advisor
Embassy Official
Consular Officer
Legal Administrator
Corporate Travel Manager
International Assignment Coordinator
Risk Management Officer
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