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Complaints Policy For Schools
"I need a Complaints Policy For Schools that complies with Singapore's education regulations for our new international school opening in January 2025, with specific emphasis on handling both in-person and online complaints from our diverse student body and their parents."
1. Purpose and Scope: Defines the policy's objectives and applicability
2. Definitions: Key terms used throughout the policy
3. Principles: Core values and approaches in handling complaints
4. Complaint Categories: Classification of different types of complaints
5. Complaint Handling Process: Step-by-step procedures for processing complaints
6. Roles and Responsibilities: Duties of different stakeholders in complaint handling
7. Timeframes: Expected response and resolution times
8. Documentation Requirements: Record-keeping and reporting procedures
1. Anonymous Complaints: Procedures for handling anonymous complaints when school policy allows for them
2. External Review Process: Procedures for escalating complaints to external bodies for schools with external review arrangements
3. Online Complaints Handling: Procedures for digital complaint submission and handling for schools with online systems
4. Special Circumstances: Procedures for handling sensitive or complex cases requiring special attention
1. Complaint Form Template: Standard form for lodging complaints
2. Complaint Flow Chart: Visual representation of complaint handling process
3. Contact Information: List of relevant contact persons and departments
4. Response Templates: Standard response formats for different stages
5. Record Keeping Templates: Forms for documenting complaint handling
6. Escalation Matrix: Guide for when and how to escalate complaints
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