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Complaints Policy And Procedure
"Need a Complaints Policy And Procedure for our new Singapore-based fintech startup that complies with MAS guidelines and emphasizes our commitment to resolving issues within 48 hours, to be implemented by March 2025."
1. Purpose and Scope: Defines the objective of the policy and its application scope, including legal compliance requirements
2. Definitions: Key terms used throughout the policy, including types of complaints and relevant stakeholders
3. Complaint Lodgment Process: Detailed procedures for how complaints can be submitted, including channels and required information
4. Response Timeframes: Standard response times for different categories of complaints and acknowledgment procedures
5. Investigation Process: Steps and methodology for investigating complaints, including data collection and analysis
6. Resolution Process: Procedures for resolving complaints, including decision-making and communication protocols
7. Record Keeping: Requirements for documentation, data protection, and retention of complaint records
1. Industry-Specific Procedures: Additional procedures and requirements specific to regulated industries such as financial services or telecommunications
2. External Dispute Resolution: Procedures for escalating complaints to external bodies such as CASE or relevant regulatory authorities
3. Special Categories of Complaints: Specific procedures for handling sensitive matters, VIP customers, or high-priority complaints
1. Complaint Form Template: Standardized form for logging and tracking complaints
2. Response Templates: Standard response templates for different types of complaints and situations
3. Escalation Matrix: Detailed hierarchy and contact information for complaint escalation procedures
4. Service Level Agreements: Comprehensive timeframes and service standards for complaint handling
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