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Affidavit Of Loss Authorization Letter Template for Singapore

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Key Requirements PROMPT example:

Affidavit Of Loss Authorization Letter

"I need an Affidavit of Loss Authorization Letter for my lost share certificate from ABC Trading Ltd (certificate number SH78901), to be submitted to the Singapore Stock Exchange by March 2025, with authorization for the company secretary to issue a replacement certificate."

Document background
The Affidavit of Loss Authorization Letter is a crucial legal document used in Singapore when individuals need to formally declare the loss of important documents or items while simultaneously authorizing specific actions. This document is commonly required by banks, government agencies, educational institutions, and corporations when processing replacements for lost items or documents. The affidavit must be sworn before a Commissioner for Oaths or Notary Public and includes detailed information about the declarant, the lost item, circumstances of loss, and specific authorizations granted. It serves as both proof of loss and legal authorization for the receiving party to take specified actions.
Suggested Sections

1. Personal Details: Full name, NRIC/Passport number, address, contact information of declarant

2. Item Description: Detailed description of lost item/document including serial numbers if applicable

3. Loss Circumstances: Detail of when, where, and how the item was lost

4. Authorization Statement: Clear statement of what actions are being authorized

5. Declaration of Truth: Sworn statement that all information provided is true and accurate

Optional Sections

1. Police Report Reference: Include when a police report has been filed for the loss

2. Previous Search Efforts: Include when demonstrating due diligence is important

3. Indemnity Clause: Include when requesting replacement of valuable documents/items

Suggested Schedules

1. Copy of Identification: Copy of NRIC/Passport of declarant

2. Police Report: If filed, copy of police report regarding the loss

3. Supporting Documents: Any relevant documentation proving ownership or existence of lost item

4. Witness Statement: If applicable, statements from witnesses to the loss

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses












Industries

Oaths and Declarations Act (Chapter 211): Primary legislation governing the administration of oaths and statutory declarations in Singapore, setting requirements for sworn statements and affidavits. Critical for ensuring the affidavit's legal validity.

Evidence Act (Chapter 97): Framework for documentary evidence and admissibility in Singapore courts. Particularly relevant for establishing the affidavit as legally admissible evidence of the loss.

Notaries Public Act (Chapter 208): Legislation governing notarial acts in Singapore, including requirements and procedures for document notarization and authentication of affidavits.

Penal Code (Chapter 224): Criminal law provisions relating to false declarations and statements in legal documents. Making false statements in an affidavit constitutes a criminal offense under this code.

Electronic Transactions Act (Chapter 88): Regulations governing electronic documents and signatures in Singapore, relevant if the authorization letter needs to be processed or stored electronically.

Personal Data Protection Act 2012: Framework for handling personal data in Singapore, ensuring proper collection, use, and disclosure of personal information included in the affidavit.

Singapore Case Law: Relevant judicial precedents and decisions regarding affidavits and declarations in Singapore courts, providing guidance on interpretation and application.

Industry-Specific Regulations: Additional regulatory requirements depending on the subject matter of the loss (e.g., banking regulations for lost financial documents, corporate regulations for company documents).

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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