Affidavit Of Loss

Affidavit Of Loss Template for Singapore

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Key Requirements PROMPT example:

"I need an Affidavit of Loss for my lost share certificates from ABC Trading Ltd (certificate numbers 12345-12350), which were misplaced during an office move on January 15, 2025, to help me obtain replacement certificates from the company registrar."

Document background

An Affidavit of Loss is commonly required in Singapore when an individual needs to formally declare the loss of important documents, certificates, or items. This sworn statement details the circumstances of the loss, steps taken to locate the item, and often includes an indemnification clause. The document must be executed in accordance with Singapore's legal requirements and typically serves as a prerequisite for obtaining replacement documents from institutions. The Affidavit of Loss must be sworn before a Commissioner for Oaths and may be required by banks, government agencies, educational institutions, or corporations.

Suggested Sections

1. Personal Details and Declaration: Opening section containing deponent's full name, NRIC/passport number, address, occupation, and formal declaration statement

2. Description of Lost Item: Detailed description of the lost item including all identifying features, serial numbers, reference numbers, or other unique identifiers

3. Circumstances of Loss: Detailed narrative of when, where, and how the item was lost, including date, time, and location of last possession

4. Steps Taken: Comprehensive list of actions taken to locate the lost item, including searches conducted and persons contacted

5. Verification Statement: Formal statement verifying that the item has not been found, transferred, or pledged to any other person

Optional Sections

1. Police Report Details: Section detailing the police report filing information, including report number and date of filing

2. Indemnification Clause: Section containing indemnity statement protecting the institution issuing replacement documents from future claims

3. Witness Statement: Section including statements from witnesses who can corroborate the circumstances of loss

4. Previous Instances: Section declaring any previous instances of loss of similar items, if applicable

Suggested Schedules

1. Annex A - Identification Documents: Certified copy of deponent's NRIC or passport

2. Annex B - Police Report: Copy of police report if filed

3. Annex C - Supporting Documents: Copies of relevant documents proving ownership or existence of lost item (e.g., purchase receipts, photographs)

4. Annex D - Search Evidence: Documentation of efforts made to locate the lost item (e.g., correspondence, advertisements)

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Finance
Education
Corporate
Government

Relevant Teams

Legal
Compliance
Administrative
Corporate Secretarial

Relevant Roles

Company Secretary
Compliance Officer
Legal Counsel
Administrative Officer

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Authors

Alex Denne

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