The Notification Of End Of Contract is a crucial employment document required under Saudi Arabian labor legislation when terminating an employment relationship. It must be issued in compliance with Saudi Labor Law and MHRSD regulations, which mandate specific notice periods and procedural requirements. This document serves multiple purposes: it officially notifies the employee of the contract termination, confirms the notice period and last working day, outlines the final settlement process, and specifies any post-employment obligations. The notification must be provided in writing and typically requires acknowledgment of receipt by the employee. It forms part of the employee's official employment record and may be required for various administrative purposes, including visa cancellation for expatriate workers and final settlement processing.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Contract Reference: Original contract date and any subsequent amendments
4. Termination Notice: Clear statement of contract termination with specific end date
5. Notice Period: Confirmation of notice period as per contract and Saudi Labor Law
6. Final Settlement: Reference to final settlement of dues including salary, end-of-service benefits, and other entitlements
7. Company Property: Requirements for returning company property and completing handover procedures
8. Acknowledgment: Space for employee signature acknowledging receipt of the notification
1. Reason for Termination: Include when termination is for cause or when specifically required to state the reason
2. Non-Compete Reminder: Include when the employee is bound by non-compete obligations
3. Continuation of Benefits: Include when certain benefits continue post-termination
4. Exit Interview: Include when an exit interview is required as part of the termination process
5. Outstanding Obligations: Include when there are specific outstanding obligations or pending matters to be resolved
6. Visa/Sponsorship Status: Include for expatriate employees regarding sponsorship transfer or cancellation
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, end-of-service benefits, and other entitlements
2. Handover Checklist: List of company property and documents to be returned
3. Outstanding Leave Balance: Statement of any accrued but unused leave and its settlement
4. Clearance Form: Standard company clearance form for various departments
Relevant legal definitions
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Banking & Financial Services
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Real Estate
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Relevant Teams
Human Resources
Legal
Compliance
Finance
Operations
Administration
Management
Corporate Secretariat
Payroll
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HR Manager
HR Director
HR Business Partner
Legal Counsel
Company Secretary
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Employment Relations Manager
Compliance Officer
HR Operations Manager
Department Manager
Line Manager
Managing Director
CEO
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